Senior Coordinator, Product Design Program

• 5–7 years of administrative support experience
• Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
• Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
• Ability to handle a fast-paced office and multiple projects
• Customer service-focused individual with excellent interpersonal, written and oral communication skills to work effectively with students, faculty and staff
• Strong computer skills with a proficiency in MS Office Suite
• A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
• Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

• Bachelor’s degree from an accredited college or institution
• Knowledge of art and design education
• Prior experience in higher education

Administrative support — 60%

• Provide administrative and clerical support to the department including processing of incoming mail and delivered packages, photocopying, filing and communicating messages, purchase
• Maintain and keep calendar for Department Chair and Faculty Director of special projects, schedule departmental meetings, write and distribute correspondence with faculty and students, assist faculty with room reservations, equipment needs for classes
• Serve as primary administrative support for Chair and Associate Chair — answer questions, coordinate resources (rooms, parking, scheduling Chair appointments)
• Maintain working relationships and insured compliance and cooperation with all other internal departments
• Schedule and coordinate Chair, faculty and guest departmental related travel, calendar events, special events and field trips, including AV, transportation, collateral printing and communications
• Working with internal partners, assist with on-campus initiatives, alumni, recruiting, admissions and graduation events, daytime and evening events as well as occasional weekend events
• Coordinate and track all department purchasing and expenses, process purchase orders and check requisitions, wire transfers, faculty payment forms, food service forms, etc.
• Process student stipends; oversee project deliverables
• Represent the department at all internal “A Team” staff meetings each term
• In Director’s absence, work with appropriate faculty to carry on essential functions; direct requests and action items to the appropriate individuals within the department, internal departments and offices of the College
• Assist in the administration and coordination of special departmental projects and initiatives, as assigned, including setting and meeting deadlines; creating work plans and status progress reports
• In conjunction with faculty manage all exhibitions and gallery shows, on- and off-campus, including planning, shipping and communication with student, faculty and chair on exhibition strategies, space distribution, signage and production
• Provide oversight, guidance and day-to-day instructions to the Coordinator or administrative assistant to ensure overall efficiency of the department

Academic Advising and Support — 35%

• Coordinate arrangements for Scholarship Review —update deliverables, schedule rooms, order food, collate and record scores, score distribution to students, compile GPA and Financial Aid reports
• Light advising including degree audit overview and signing student forms
• Manage Student and Faculty email correspondence for events, scholarships, department news, study abroad program inquiries, etc.
• Organize Advisement Fair logistics each term including schedule for faculty advising team, class posters, updated track sheets, CSAR reports etc.
• Implement Grad show Wall Map planning and design with Chair and departmental PDL faculty
• Provide student advising for specialized areas the product design departments like soft goods and wearables, UX/UI, CMF, etc.

Non-Essential Duties— 5%

• Serve on college-wide committees
• Other duties as assigned

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Associate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a full-time position with a schedule of Monday through Friday, 8:30 to 4:30 p.m. The position is eligible for flexible scheduling and can be performed, remotely, hybrid or combination or required as a condition of employment. 

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.