Senior Coordinator, Grants & Contracts

The University of Arizona, United States

Updated: 21 days ago
Location: Tucson, ARIZONA
Job Type: FullTime
Deadline: Yes




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Senior Coordinator, Grants & Contracts
Tucson, AZ, United States
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req19208
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Senior Coordinator, Grants & Contracts
Posting Number req19208
Department Education - Dean's Office
Department Website Link https://coe.arizona.edu/
Location Main Campus
Address Tucson, AZ USA
Position Highlights The position plays an important role in managing the research portfolio for the entire College of Education (COE). As a member of a collaborative Pre and Post-Award dynamic team, with a strong and successful grants award record, the Senior Coordinator will focus on the Post-Award process and interact with some 50 research-active faculty/staff in the College of Education. This position reports directly to the Grants Manager and requires the ability to work independently and diligently. A successful candidate must be highly motivated and be able to work professionally in a fast-paced, multitasking environment. This position requires excellent communication and interpersonal skills. Communication skills are key to the success of this position as coordination between multiple offices, institutions, and individuals is a regular responsibility of this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities

Duties and Responsibilities:

  • Manage and administer research projects hosted through the Foundation and Sponsored Projects by serving as portfolio coordinator/fiscal officer
  • Proactively establish a collaborative relationship with the assigned Principal Investigators and department staff by maintaining effective and regular communication
  • Strategize with PIs possible allocation of resources and personnel by assisting with the development of project timelines
  • Oversee account balances and provide quarterly budget reconciliation, annual spending plans and forecasted carryforward dollars for assigned portfolios
  • Regularly draw upon interpretation of federal regulations and guidance, sponsor requirements and university policies to review and approve financial transactions
  • Facilitate monthly, quarterly and annual financial reporting (as needed) with PIs and stakeholders
  • Prepare sponsor required financial reports for signature by AOR
  • Prepare cover sheet and submit contracts for signature by SPCS (pre and post award)
  • Establish subawards and maintain regular communication as part of monitoring progress
  • Explore compliant resolutions with Manager for more complex circumstances
  • Liaise between PI, College, external and internal partners, Sponsored Project Services (SPS) and University of Arizona Foundation (UAF) to ensure a smooth and compliant award experience for researchers
  • Collaborate with Pre-Award Team and PI to update projects through UAR as needed, including PI changes, new budgets and budget changes for ongoing projects, and cross-train on Pre-Award Processes
  • Other duties as assigned

Knowledge, Skills, and Abilities:

  • Ability to problem solve and think critically
  • Knowledge of both Pre- and Post-Award research administration, preferably in a university setting
  • Excellent record keeping and data entry skills
  • Skill in analyzing and evaluating data 
  • Good communication skills
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required
  • Minimum of 3 years of relevant work experience is required
Preferred Qualifications
  • Experience with project management
  • Experience with grant funding and accounting principles
  • Experience using spreadsheets (Excel) and project/data management software (Smartsheet or Google Sheets)
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Research
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
Grade Range Minimum $59404
Grade Range Midpoint $74254
Grade Range Maximum $89105
Career Stream and Level PC2
Job Family Research Program Admin
Job Function Research
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 5/1/2024
Expected End Date
Contact Information for Candidates Eryn McKinley, Manager Research & Personnel
[email protected]
Open Date 4/3/2024
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].

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