Senior Coordinator, Executive Support

Baylor College of Medicine is seeking a qualified and highly motivated candidate to provide executive-level support for the Director of the Therapeutic Innovation Center (THINC). Duties include supporting the Center Director and serving as a member of the department administration and operations team.

• Coordinates and supports the daily business and financial processes of the Center Director’s Office.
• Prepares memos, general correspondence, and PowerPoint presentations on behalf of the Center Director’s Office.
• Serves as the Center liaison for faculty recruitment including position submission, obtaining approvals, drafting Faculty Employment Agreements (FEA), amendments, pre-hire steps, and onboarding.
• Serves as Center Liaison for special guests and stakeholders from biotech, pharma, and venture capital.
• May process personnel related transactions in SuccessFactors. Creates Sponsored Guest Accounts (SGA).
• May assist with credentialing and onboarding staff and team members of Director’s Office and Laboratory.
• Assists with travel logistics for conferences through Concur and coordinates reimbursement and reconciliation.
• Coordinates department meetings, events, retreats, and other functions.
• Schedules interviews on behalf of the executive team.
• May assist with formatting manuscripts, grant applications, website updates, and social media.
• Assists departmental leadership with special projects.
• May review expenditures from fund sources to verify accuracy, need, and compliance.
• May provide additional support to department leadership as needed.

• High School diploma or GED.
• Four years of relevant experience.

• Bachelors Degree preferred.
• Executive support experience at BCM preferred.
• Strong technical skills in SuccessFactors, Microsoft word, Excel, and PowerPoint.
• Ability to display a professional, positive attitude with strong interpersonal and communication skills required.
• Must be able to work both independently and collaboratively to meet deadlines.
• Detail-oriented, self-motivated, and efficient with strong organizational skills.
• Demonstrates a high degree of flexibility in accepting work assignments with the ability to effectively prioritize, multi-task, understand processes, and resolve issues.
• Four years of relevant experience as an administrative assistant in a higher education academic, start up or corporate setting supporting upper management or C-suite executives.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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