Senior Coordinator, Department Payroll & Administration - Pediatrics

Details

Posted: 24-Mar-24

Location: St. Louis, Missouri

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: JR80959

Scheduled Hours
40

Position Summary
This position is responsible for supervising and directing key human resources and payroll support functions for the Department of Pediatrics. This position will work alongside the Manager of Payroll/HR on various projects and Workday functions.

Job Description

Primary Duties & Responsibilities

• Supervises workflow of department payroll team; reviews and approves payroll-related business process transactions for the department.  Assists in training new staff members on the team. Leads the team on lower-level projects and department initiatives.
• Generates offer letters for staff hires, monitors the onboarding process, and meets with all new hires to ensure understanding of department policies and procedures.
• Processes faculty and staff bonuses, on-call supplements, and various one-time payments.
• Processes faculty and staff salary change requests and FTE changes, ensuring sufficient justifications and compliance with department policies.
• Processes all resignations, terminations, and retirements in Workday ensuring all access is terminated appropriately.
• Evaluates and maintains policies and procedures related to payroll, and administration to ensure consistency of practices across the Department and compliance with University guidelines and external regulatory agencies as well as efficiency and maximum automation.
• Facilitates the onboarding process for new hires including staff, students, faculty, and fellows.
• Assists in planning annual Faculty/Fellow orientation for the department.
• Ensures timely review of job descriptions and completion of employee evaluations.
• Assists Manager of Payroll/HR in annual salary planning.
• Advises managers on visa questions and acts as a liaison between the department, Human Resources and International Office.
• Runs and develops reports relating to payroll, FTE or demographic data.  Prepares other analysis such as headcount, total compensation, etc.

Working Conditions

• Normal business office environment. Some pressure caused by tight deadlines.

Preferred Qualifications

• Knowledge of Human Resources policies, state and federal payroll laws, FLSA guidelines, and federal laws concerning foreign national visas and employment in the U.S.
• Accountability and leadership experience must be demonstrated, along with the ability to exercise appropriate discretionary judgment in a politically sensitive environment.
• Must have the ability to establish effective working relationships in the absence of direct authority. Demonstrated ability to frame analytical questions and communicate the results.
• Ability to interact with individuals at various levels including physicians, senior university staff, hospital and health system executives and employees.
• Ability to work independently to meet project deadlines and preserve confidential information. Ability to manage multiple tasks.
• Strong written and verbal communication skills and excellent organizational and planning skills.
• Working knowledge of Microsoft Office (particularly Excel) and Workday

Required Qualifications

Equivalent of a Bachelorâ™s Degree in Business or Accounting with three to five years of related work experience. 

Grade
G10

Salary Range
$48,700.00 - $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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