Senior Coordinator, Business Operations

The Tropical Medicine Department is seeking a Business Operations Senior Coordinator who will support the department with all duties specified in the job description. The Department of Tropical Medicine has a strong, team based environment where the team works seamlessly together to meet overall departmental goals.  
 

• Perform and oversee the daily operation of the Tropical Medicine department, primarily in the areas of human resources, compliance and financial management.
• Establish staffing plans, schedules and productivity guidelines according to budget availability and the Tropical Medicine department needs.
• Ensure the ongoing review and development of process improvements to maximize business productivity.
• Manage the human resources activities for the Tropical Medicine department, including hiring, terminations, salary, and disciplinary actions.
• Formulate policies and guidelines for the Tropical Medicine department activities.
• Review and approve all statements of accounts, payroll, human resources, and invoice actions.
• Develop, manage, and control budgets and a variety of financial data. Establish financial and operational systems to monitor, control, and verify expenditures and carry out financial analyses.
• Assist with or manage pre-award and/or post award related tasks in support of the Tropical Medicine department faculty members.
• Compile reports and information needed to complete annual progress reports, no-cost extensions, renewals, resubmissions, and new grants.
• Set up new accounts, extensions, and pending accounts.
• Set up new subawards and renewals in BRAIN.
• Assist with the monthly tracking of grant spending per account.
• Enter required information into BRAIN.
• Establish POs, enter JVs.
• Assist with pre-award functions.
• Work with Grants and Contract and Sponsored Programs Office regarding pre and post award issues.
• Assist with managing the day to day business operations of the Tropical Medicine department by performing human resources related activities and tasks in Success Factors/SAP and various other HR internal sites.
• Work with International Services Office on issues related to foreign worker visas for current and prospective/new employees within the Tropical Medicine department. Will work directly with Faculty and Staff to be a point of contact for various visa related concerns. This role requires an ability to work well under pressure and adhere to various deadlines regarding visa processing.
• Submit position requests/requisitions in Success Factors which include process new hires, terminations, transfers, salary or FTE changes, title changes, etc.
• Maintain postdoc appointment system and submit/manage requests for guest accounts in our department.
• Work with SuccessFactors' onboarding process to assist in handling new employees.

• High School diploma or GED.
• Four years of relevant experience.

• Experience with processing visa packets, SAP knowledge, SuccessFactors knowledge, and must be familiar with human resource processes and have some understanding of grants (pre or post award).

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 8249

CA