SENIOR CONTRACT & GRANT OFFICER

Details

Posted: 09-Apr-24

Location: Los Angeles, California

Salary: Open

Internal Number: 1690

Special Instructions to Applicants

Please upload cover letter and resume combined

Department Summary
OCGA is a part of the Office of Research Administration (ORA), the central institutional department that is responsible for campus-wide research administration and compliance functions related to pre- and post-award and financial management of sponsored activities; human research regulatory review and compliance; research administration data management and stewardship; and campus-wide research administration systems that support ORA operations. Within ORA, OCGA manages $1.7 billion in contract and grant awards and more than $5 billion in funding requests per year. Under delegated authority from the Regents of the University of California, the Office of the President, and the UCLA Chancellor, OCGA has institutional authority to solicit, accept, and execute research agreements and related documents for government and non-profit sponsored project activities. OCGA serves as the institutional point of contact for funding agency representatives and relevant regulatory officials. OCGA has primary responsibility for the interpretation of University-wide and campus policy, sponsor guidelines, and applicable federal and state laws and regulations related to sponsored activities.
Position Summary

The Senior Contract & Grant Officer in UCLA's central Office of Contract and Grant Administration (OCGA) has wide-ranging, in-depth, experience in research administration and is an organization-wide expert. The Senior Officer is a lead advisor to UCLA faculty, legal counsel, students, and staff regarding the most complex contracts and grants, including large cooperative agreements and international collaborations that are of critical importance to the university. The Senior Officer independently negotiates, accepts and executes the most challenging and unique agreements that have organization-wide impact. The Senior Officer assesses and mitigates institutional risk; ensures institutional commitments of resources and compliance obligations are consistent with University and sponsor policy; serves as the signing authority for proposals, awards and other transactions prepared by analysts at all levels; directs and analyzes the complete and accurate collection of research administration data at all stages of the contract/grant life cycle; and makes significant contributions to campus policies and procedures for the conduct and administration of externally-sponsored projects. The Senior Contract & Grant Officer represents OCGA and UCLA in system-wide initiatives, and with research sponsors and professional advocacy organizations. The Senior Officer communicates with professionalism, demonstrating exceptional skill and experience, enthusiasm, positive problem solving, commitment and loyalty to the profession and the organization. This position will have primary responsibility for negotiation and management of the most complex contract and grant proposals, awards and non-financial post-award activities. The Senior Officer demonstrates specialized subject matter expertise and serves as the campus expert with a primary focus in State/Local agreements combined with responsibilities in one or more areas such as: Federal Acquisition Regulation (FAR); Defense Federal Acquisition Regulation Supplement (DFARS); county or city contracts; subcontracts; intellectual property; clinical trials; facilities and administration (F&A) costs; research administration systems; non-profit/foundation sponsor agreements; or other specialty. The Senior Officer develops strategies to address complex problems and recommends changes to policies, processes and resources. *Remote work offered. **Please submit cover letter and resume combined.

Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Generally 15 or more years of experience in research administration or a related field or with transferrable skills/knowledge. (Required)

1. Expert knowledge of relevant federal, state, and local regulations, non-profit sponsor policies, campus and system-wide policies and procedures, and terminology pertaining to extramural research in the context of a large institution of higher education with a teaching hospital. Expert knowledge and understanding of Uniform Guidance, FAR, agency supplemental clauses, patent and copyright laws, and Federal flow-through award terms. (Required)

2. Expert knowledge and experience necessary to manage a high volume of proposals and awards involving the most complex federal terms and conditions; international issues; multi-site collaborations; city, county, and state contracts; non-profit contracts; cooperative agreements; memoranda of understanding; master agreements; multi-party agreements; teaming agreements; Cooperative Research and Development Agreements (CRADA); equipment loan agreements; non-disclosure agreements; and confidential disclosure agreements. (Required)

3. Expert skill and demonstrated experience to negotiate highly complex sponsored project agreements independently with an understanding of the consequences of acceptance or denial; identify key issues and propose alternative language that is acceptable to the parties; analyze and interpret all terms and conditions to protect the high priority interests of the University. (Required)

4. Exceptional interpersonal skills to deliver effective professional research administration expertise to all levels of faculty, staff, and non-University entities. Develop and maintain positive and effective interactions, demonstrating respect for the views of others; treat others with dignity and foster the values of diversity and inclusion. (Required)

5. Exceptional written and oral skills to compose and deliver clear and concise communications to explain advanced concepts and procedures to individuals at various knowledge levels. (Required)

6. Demonstrated in-depth experience and expertise in delivering high quality customer service to a diverse group of colleagues within the organization, in the campus research community, and in sponsor entities with a particular focus on: customer needs, negotiating mutually beneficial workflow and communications to achieve a common goal, establishing service expectations, and delivering accurate and complete services. (Required)

7. Exceptional ability to mentor and train less experienced analysts as part of a team environment. (Required)

8. As a recognized campus-wide expert with advanced training skills, effectively deliver on-going training in a broad range of complex topics in the research administration field to the campus research community and OCGA staff to enhance skills and provide guidance in successfully navigating processes, procedures, and policies. (Required)

9. Expert skill to analyze existing policy and procedure to offer substantive recommendations for improved efficiencies in office-wide operations and improve overall service to the campus research community. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule
8:00am - 5:00pm
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%205%20(MI-DPT309000-JC000387-PD168225)

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About University of California Los Angeles
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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