Senior Business Analyst, Office of Finance, Dell Medical School (Hybrid)

Job Posting Title:

Senior Business Analyst, Office of Finance, Dell Medical School (Hybrid)

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

We are seeking a dynamic and driven Sr Business Analyst to join our team at Dell Medical School. As a Senior Business Analyst, you will play a critical role in the growth of our organization by providing analytical support and insights that aid in strategic planning and decision-making. You will work closely with a range of stakeholders to pinpoint, evaluate, and resolve business issues while promoting productivity, growth, and innovation. Additionally, you will also play a vital role in the day-to-day operations of our school by managing a variety of administrative responsibilities to ensure smooth operation and add to our organization's overall success.   

Responsibilities

Financial Reporting

• Produce reporting schedules covering a variety of topics, such as cash balance, compensation, operations expenses, philanthropy, and research to help facilitate monthly finance reporting.

• Prepare and distribute payroll, transaction detail, specialty reports, and other as-needed reports to departments .

• Prepare budget vs. actual comparisons and supporting notes. 

• Process transfers to allocate core funding loads and sweeps to Dell Med departments.

Accounts Receivable​

• Partner with departments to ensure accuracy of clinical program rosters. 

• Generate and send invoices to affiliate partners.  

• Record AR transactions accurately and in a timely manner. 

Process Improvement

• Partner with cross-functional teams to identify, document, and communicate process improvements and best practices. 

• Manage the Finance Cerebrum (intranet) – updating content and adding new pages as needed. 

• Serve as the DocuSign Unit Contact (DUC) for Dell Medical School - fielding requests for privileges, create and maintain the centralized Finance power forms, make routing adjustments as needed, collaborating with the UT Central DocuSign Team, etc.  

Financial Administration

• Manage the Contracts+ queue to verify procurement approval. 

• Coordinate and manage the Dell Med Finance working sessions including scheduling, planning, and oversight of the Qualtrics queue 

• Manage centralized UT email lists. 

• Electronic Office Manager (EOM) – manage EOM for Dell Medical School, collaborating with depts on best practices and routing set up, moving new units into our office.

• Manage the Organizational Hierarchy System (OHS) Contacts System. 

• Manage Dell Med Delegation of approval (DOA) updates, completing Signature Desk requests to add authorized users to units, update Cerebrum and Contracts+. 

• Manage access to centralized UT BOX folders. 

• Manage centralized Finance Qualtrics/Microsoft forms such as access, working sessions, DocuSign requests. 

• Manage the TANGO reconciliation processes, generating reports of outstanding reconciliations, working with departments to ensure reconciliations are complete, acting as a subject matter expert to provide guidance and support. 

• Attend weekly meetings with the AP team to address any issues or problems that the team is encountering, bridging the communication between the reporting and AP/procurement teams.

• Other related duties as assigned.

Required Qualifications

Bachelor's degree in finance, Accounting, or Business Administration and five years of relevant work experience. Knowledge of computers and related equipment, hardware, and software. Ability to identify problems and propose solutions in a timely manner. Ability to gather and analyze data, draw conclusions, and present data and other information in a clear and logical manner. Ability to manage tasks with minimal supervision and direction. Ability to develop and maintain positive and effective working relationships with all stakeholders. Ability to resolve problems quickly and effectively. Skill in resolving customer complaints and concerns. Must possess strong written and oral communication skills. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Knowledge of University policies and procedures.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of manual dexterity on a keyboard at a workstation.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.