Senior Assistant to the Dean

University of New England, United States

Updated: 3 days ago
Location: Biddeford, MAINE
Job Type: FullTime
Deadline: 22 Jun 2024

Position Details
Position Information


Position Type Professional Staff
Faculty Track
Position Title Senior Assistant to the Dean
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The Senior Assistant will be responsible for providing professional support to the Dean of the College of Business (COB). The Senior Assistant is responsible for managing operations, projects, and events for the Dean and the Dean’s office.
For consideration, please submit all application materials by Friday, June 21, 2024.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.​​​​​​​​​​​​​​​​​​​​​
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits ) for additional information regarding UNE’s fantastic benefits package.
Responsibilities
  • Manage operations, projects, and events for the Dean, the Dean’s office and COB.
    • Lead major projects for the Dean.
    • Act as liaison between the Dean’s office and other units across COB, University and community.
    • Organize and maintain office filing and record keeping systems.
    • Arrange and support activities such as events, seminars, meetings, retreats, conferences, symposia, etc.

  • Build the College of Business operations plan.
    • Build relationships with COB faculty and staff.
    • Develop and implement best and consistent administrative practices across COB.
    • Organize and implement staff development programming.
    • Oversee student and part-time workers in Dean’s office.
  • Serve as the Dean’s professional assistant. Work with the Dean to
    • Prioritize and schedule tasks.
    • Organize office materials, information and paperwork.
    • Draft and finalize documents, policies, and other materials.
    • Ready materials, correspondence and paperwork the Dean needs for the day’s activities.
  • Provide support for all COB faculty and staff searches.
    • Complete all paperwork for the office of Human Resources.
    • Post job ads in appropriate venues.
  • Provide administrative and clerical support to academic tasks
    • Track and maintain files related to reappointment, promotion and tenure.
    • Communicate with faculty to ensure forms and paperwork are completed on time and accurately.
    • Provide logistical support to curricular activities, including tracking new program initiatives, Academic Curriculum Committee materials, and approval forms.
  • Performs other duties as required.
Qualifications
Bachelors degree plus 5 years of relevant experience in a multi-tasking and administrative environment or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Full operating knowledge of Microsoft Office software, including Powerpoint, Outlook and Excel, and high comfort level with social media, spreadsheets, databases, and digital communications.
  • Complete assignments efficiently, accurately and professionally.
  • Adapt to an evolving work environment.
  • Anticipate the needs of the Dean and the Dean’s office and prepare accordingly.
  • Act professionally and courteously in all situations.
  • Maintain confidentiality and never engage in gossip.
  • Take initiative to identify and assume/delegate tasks necessary for the Dean’s Office success.
  • Work with diverse populations and personalities within and outside the University.
  • Represent the Dean’s office externally.
  • Learn new technical skills and programs to benefit the work of the office.
  • Communicate clearly and professionally in oral and written formats.
  • Focus on getting the details right while keeping an eye on the big picture.
  • Keep a positive attitude at all times.
  • Manage projects from start to finish.
  • Organize events from inception to completion.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Posting Detail Information


Posting Number 2022PS0442P
Open Date 05/31/2024
Close Date 06/22/2024
Open Until Filled No

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