Senior Archivist

Stanford Graduate School of Business

Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students with a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission. As part of the GSB Research Hub, the Stanford GSB Library engages with faculty members, researchers, and students across the lifecycle of research, teaching, and scholarship.

In preparation for the Stanford GSB’s upcoming Centennial, the GSB Library seeks a collaborative and creative Senior Project Archivist (Librarian 3 or 4) for a two-year, fixed-term position. Reporting directly to the GSB Library Deputy Director, the Project Archivist will be an integral member of the GSB Library, partnering with other units within the GSB and with Stanford University Archives to collect, describe, administer, preserve, and make accessible materials of enduring historic value pertaining to the history of the Stanford GSB. Since its founding in 1925 (with a 1927 graduating class of two), the GSB has grown into a world-renowned institution, with six faculty Nobel laureates, three full-time degree programs, and over 1000 students, along with extensive executive education programs. Archival materials include documents, records, and ephemera relating to GSB administration, departments, centers, and initiatives; faculty, students, student organizations, and alumni; campus activities and events; and the GSB’s relationships with the state of California, the region, and the world. Uncatalogued and partially cataloged materials include items within the Library Archives room, the Marketing Archives, and Stanford Archives. Additional materials for archival consideration need to be identified and evaluated from across the GSB. Collections include a wide array of materials and formats including archival records, personal papers, photographic and other pictorial materials, audiovisual and born-digital materials, and artifacts. The Senior Project Archivist may hire, train, and supervise student library employees, and may also train and supervise project staff.

As Archivist, you will collaborate with subject matter experts, the Scholarly Publishing and Digital Collections Librarian, Stanford University Archivists, and involved parties throughout the GSB, including the GSB Centennial Celebration Lead. In addition to Centennial-specific support, the Senior Project Archivist will lead the development of a sustainable archival and records management program for the GSB, encompassing oversight, preservation and conservation strategies for current and future archival collections and records management.

The work schedule for this job is a limited hybrid with a minimum of 3 days/week on campus.

Your primary responsibilities include:

• Consult, collaborate, and partner with Library and other GSB staff to support the upcoming Stanford GSB Centennial.
• Evaluate archival resources related to the history of the GSB for inclusion in Centennial collections, exhibits, and marketing materials.
• Advise and create policy for collection management, preservation decision-making, and potential donor relations.
• Inventory and organize GSB archival materials in multiple locations and consolidate archival records, including weeding collections.
• Survey collections and determine the level of descriptive detail necessary to facilitate discovery and access.
• Personally process collection materials and potentially supervise the processing of materials by students or project staff.
• Coordinate and carry out selective digitization and digital accessioning of collection materials, including creating descriptive metadata and accessioning digital objects to the GSB Preserve digital repository, in collaboration with the Scholarly Publishing and Digital Collections Librarian.
• Manage the lifecycle of born-digital and digitized records by developing, documenting, and implementing digital archiving workflows, procedures, and policies in support of the Archives’ wider collecting initiatives that cover appraisal, accession, arrangement, description, preservation, storage, digitization, and accessibility of the archives.
• Create finding aids and original authority records according to national standards.
• Build policy infrastructure. Create policies covering general archives management, donations, conservation and preservation, and document retention.
• May conceive and develop exhibitions, including selection of materials, design of exhibit, preparation of related publications, etc.
• Identify ongoing collection priorities.
• Identify potential grant opportunities and develop proposals.
• May supervise staff or student staff. 

To be successful in this position, you will bring:

• Advanced degree in Library and Information Science, Archival Studies, Public History, or closely related field of study, and five years of relevant experience in an academic library setting processing and cataloging archival or special collections, including digital content, with evidence of capacity to work at a high level of responsibility or a combination of education and relevant experience.
• Experience with archival special projects.
• Experience with best practices for digitizing analog archival materials.
• Experience working with born-digital archival materials.
• Experience applying library and archival descriptive and metadata standards; ability to rapidly learn and implement new descriptive practices adopted by the GSB Library.
• Experience creating finding aids and other measures to support discovery of archival materials.
• Knowledge of relevant aspects of library operations, including understanding of contemporary archival practices, trends, and emerging technologies for managing, processing, and providing access to archival collections in physical and digital formats.
• Evidence of professional contribution and achievement beyond the library may be expected at this rank.
• Demonstrated success in engaging with colleagues across the University and beyond in a collaborative and construction fashion.
• Ability to manage projects, develop policies, or drive library initiatives across functional lines.
• Evidence of engagement in relevant professional or academic communities.
• Consistent display of excellent verbal and written communication skills, including strong presentation skills.

In addition, preferred requirements include:

• High degree of familiarity with one or more digital repositories and collections systems.
• Understanding of legacy formats and both analog and digital preservation standards.
• Strong knowledge of appropriate preservation practices for archives, audio-visual, digital content, and artifacts, including best practices for environmental and pest monitoring.
• Strong customer service skills, including outreach and relationship building.
• Supervisory experience, including experience supervising and coaching student workers.
• Policy development both for archival workflows and institutional records management.

For consideration at the Librarian 4 rank, requirements include:

• Ten years of experience in a relevant library setting, demonstrating a high level of expertise and active engagement in their area of specialization at a national level or a combination of education and relevant experience.
• Recognition of substantial professional accomplishment both within and beyond Stanford is expected at this rank.
• Ability to apply expert knowledge and substantial experience to selecting, acquiring, preserving, and/or providing access to scholarly resources.
• Exercise a high level of initiative, sound judgment and leadership.
• Evidence of specialized knowledge or advanced managerial/supervisory skills is expected.
• Demonstrated success in working across organizational lines to develop initiative proposals of considerable complexity; formulate plans for implementation, working to win support and funding, and moving ideas to implementation.
• Demonstrated expertise in independently performing complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.

The expected pay range for this position with qualifications for the Librarian 3 is $104,000 - $129,000 per annum, and for the Librarian 4 level is $125,000 - $162,000.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.

Why Stanford is for You
Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

• Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
• Discovery and fun. Visit campus gardens, trails, and museums.
• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! 

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.