Updated: about 1 month ago
Location: Denton, TEXAS
Job Type: FullTime
Deadline: ;
Position Details
Position Information
| UNT System Overview | Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. |
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| Posting Title | Senior Administrative Coordinator |
| Department | UNT-Counseling & Testing-160730 |
| Job Location | Denton |
| Full Time/Part Time | Full-Time |
| Retirement Eligibility | TRS Eligible |
| Additional Retirement Information | For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php . |
| Salary Information | Commensurate with Experience |
| Department Summary | Counseling & Testing Services consists of two inter-related parts: The Counseling Center and Testing Services. We exist to serve the students and community of UNT in support of the mission of the University. Through our Counseling Center cervices, we strive to support the academic success and general well-being of UNT students through professional counseling, career counseling, consultation, mental-health screenings, educational programs and self-help resources as well as referral services. We offer to consult with Students, Parents, Faculty and Staff who may be concerned about a UNT student (while still respecting the confidentiality of our clients). With client permission, we often work closely with physicians and psychiatrists, the Career Center, Office of Disability Accommodations, and many other helpful resources in order to provide the best overall care. Our Testing Services provides a wide range of services including traditional admissions testing, computer-based testing, career testing, and many other tests. |
| Position Overview | To assist the Director and Associate Director with administrative tasks and to manage the overall operation of the office in things such as budget, inventory, payroll, records disposition, purchasing and scheduling to include the student assistants and practicum students. Works closely with Admininstrative Assistant III, Testing Coordinator and Testing Specialists. |
Additional Posting Details
| Minimum Qualifications | Bachelor’s Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training |
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| Knowledge, Skills and Abilities | • Exceptional communication and interpersonal skills. • Advanced written communication skills. • Advanced Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple programs and assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function. • Supervisory skills. |
| Preferred Qualifications | Experience managing a budget for an office. Experience supervising staff. Experience working in a College Counseling Center. |
| Required License / Registration / Certification | |
| Work Schedule | 8am-5pm, Monday-Friday |
| Driving University Vehicle | No |
| Security Sensitive | This is a security sensitive position |
| EEO Statement | The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices. |
| Classification Title | Sr Administrative Coordinator |
| Physical Requirements | Lifting up to 10 pounds, Standing, Walking, Writing, Talk or Hear |
Job Duties
| o | HR Liaison for the department. Attends various meetings for Director when needed and reports back to Director. Staff Meeting minutes. |
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| o | Responsible for training all employees on their responsibilities including timesheets, eleave, payroll, travel, and HR. |
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| o | Tracks and keeps records of Asset and Space Inventory. Responsible for purchases made on the UNT purchase card and reconciliation of receipts to statement on a monthly basis. |
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| o | Responsible for submitting Travel Requests and Reconciling travel expenses for reimbursement via Concur. Maintain travel records for CTS per UNT Records Retention schedule. Monitors annual travel budget. |
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| o | Maintain proper appearance. Maintains positive relationships with faculty, staff, students, co-workers and others. |
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| o | Interview, hire, and supervise front desk staff. Responsible for oversight of reception area and schedule for appointments. Maintains a welcoming and confidential setting. |
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| o | Maintain budget files for departmental accounts and complies with University regulations. Runs periodic Cognos reports for Budget monitoring. Liaison with Budget officer and provides regular input to the Director on Budget needs and changes. |
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| o | Assists the Privacy and Security Officer in administrative functions required by HIPAA. Assist in maintaining federally required HIPAA employee training files. Abide with all applicable standards, rules and regulations as stated in the UNT compliance program. Abide by UNT Ethics Policy and the Code of Ethics. |
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| o | Liaison with Administrative Coordinator of Testing. Coordinates staff coverage and cross training as needed. |
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| o | Work closely with Facilities Department to accomplish repairs and routine maintenance. Make arrangements for equipment repair or maintenance when necessary. Assists in moving plans or expansions as indicated. |
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Posting Detail Information
| Posting Number | S7818P |
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| Position End Date (if temporary) | |
| Special Instructions to Applicants | |
| Quicklink for Posting | https://jobs.untsystem.edu/postings/80288 |