Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Academic Affairs

Proposed Minimum Salary

$4,166.67 monthly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values  which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

 

Who we are  

A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry  in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  

  

What we want  

The School of Dentistry is looking for an Senior Administrative Coordinator I to serve in the Academic Affairs.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. 

 

What you need to know  

Proposed Minimum Salary: $4,166.66 monthly 

Work Schedule/Location: This is an on-site role with a typical schedule of Monday – Friday 8am to 5pm. 

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume. 

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multi-task and work cooperatively with others.

• Strong interpersonal and communication skills.

• Planning and organizational skills.

Preferred Qualifications:

• Office administration experience in higher education, particularly working with upper-level management.

• Notary experience; Certified Administrative Professional (CAP)

• Proficient in Microsoft office: Word, Access, Outlook, PowerPoint, and Excel.

• Experience with AggieBuy, Concur, and Workday.

• Strong organizational skills, flexible, and detail-oriented ability/willingness to learn new software when required.

• Familiarity with transcribing meeting minutes for committee meetings.

Essential Duties/Tasks:

Students

• Support for Student Promotions Committee and any disciplinary actions.

• Monitors timelines and identifies issues regarding student matriculation. Sends notices for, and registers students in selective courses and maintains the database for tracking selective courses completed by D1, D2, D3, and D4 students as required for graduation.

• Develops surveys for collection, preparation of data, and reporting for course evaluations.

• Makes room reservations for all pre-doctoral courses and ADEX.

• Performs syllabi collection, gives assistance to students.

• Maintains student files/records.

Committees

• Provides staff support for assigned committees through personal interaction, arranging and attending committee meetings, taking/transcribing/disseminating minutes and using computer, telephone, email, and filing.

• Responsible for making room reservations as needed for meetings/seminars, assists Academic Affairs staff, and interdepartmental staff, meeting room/Zoom setup, calendar invites, minutes, sign-in sheets, etc.

Office

• Serves as point of contact for greeting visitors to office, will receive, protect, and disseminate sensitive and confidential information necessary to the mission of the office/college.

• Participates in the planning and execution of administrative operations and in the resolution of operating problems.

• Assists in the development of the budget, monitoring for compliance with policies and procedures.

• Enters and oversees purchasing requests and payments. Coordinates travel arrangements for staff and guests.

• Assists in training of new employees.

• Plans and coordinates logistical and administrative support for events. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Schedules meetings, specialized activities, projects, long-term initiatives, or new programs. Serves as notary.

• May be called on to act as alternate APO and monitor department inventory.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays. 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas. 

• Health and Wellness: Free exercise programs and release time .

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.