Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

College of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M College of Nursing is looking for a Senior Administrative Coordinator I to serve as a member of the Center of Excellence in Forensic Nursing and Forensic Nursing academic programs team within the College of Nursing. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

In accordance with the federal contractor vaccination mandate, specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place

Required Education: 

• Bachelor's degree or equivalent combination of education and experience.

Required Experience: 

• Six years of related experience.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Education:

• Bachelors degree or higher.

Preferred Experience:

• Five years administrative experience.
• Two years of grant management and higher education experience.
• Experience in using distance education technologies and learning management systems.
• Special event planning and coordination experience.

Preferred Licenses and Certifications:

• Certified Administrative Professional (CAP)

Preferred Special Knowledge, Skills, and Abilities:

• Ability to manage multiple projects and priorities.
• Proven customer service skills.  
• Excellent oral and written communication skills.
• Experience with searching databases and supporting grant writing and manuscript preparation.
• Experience working with diverse individuals and communities

Job Description Summary: Serves as Senior Administrative Coordinator I for the Center of Excellence in Forensic Nursing and Forensic Nursing academic programs within the College of Nursing. Provides administrative support to Center/ Forensic Nursing program coordinator and faculty. Coordinates logistics for outreach and continuing education programs.

Responsibilities:

• Provides administrative support to Forensic Nursing Center and Academic Program Coordinator and Forensic Program Manager and other faculty as assigned.
• Support may include development of course materials, scheduling appointments, assistance with special projects, etc.
• Coordinates and maintains office references and resource materials.
• Retains and manages office records and data in compliance with record retention policies.
• Compiles and maintains list of student inquiries for academic programs, and forwards to Office of Student Affairs for follow-up.
• Assists in the compilation of Forensic Program materials and data, and in the development of project summaries and reports for legislative updates, regulatory compliance and accreditation documents.
• Compiles, manages and analyzes Forensic Program and Project data for use in the promotion of the Forensic nursing certificate, degree, outreach, and continuing education programs.
• Plans and coordinates logistics and administrative support for events, meetings, trainings and workshops for the Outreach and Continuing Education Unit.
• Assists with the development of continuing education courses, seminars, workshops, and programs. Manages the LMS used to deliver continuing education opportunities.
• Manages the implementation of outreach activities, including all communication, scheduling, venue reservations, ordering of supplies etc.
• Manages implementation of online courses and programs for outreach including registration, student tracking and data collection etc.
• Assists Primary Nurse Planner, and Forensic Program faculty, as needed, with development, awarding and tracking of CEs.
• Assists Communications Manager, as needed, with marketing outreach and continuing education programs.
• Compiles data for grant proposals and projects, and assists faculty with grant submissions.
• Maintains files of awarded grant proposals and contracts. Manages time- lines for grants and projects.
• Works closely with CON Office of Finance and Administration to obtain grant financial information, and responds to inquiries from the Office of Sponsored Research Services.
• Performs other duties as assigned.

Instructions to Applicants:  Applications received by College of Nursing must have all job application data entered and  must include the following attachments: resume, cover letter and list of references. Failure to provide all job application data and attachments could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

College of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M College of Nursing is looking for a Senior Administrative Coordinator I to serve as a member of the Center of Excellence in Forensic Nursing and Forensic Nursing academic programs team within the College of Nursing. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

In accordance with the federal contractor vaccination mandate, specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place

Required Education: 

• Bachelor's degree or equivalent combination of education and experience.

Required Experience: 

• Six years of related experience.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Education:

• Bachelors degree or higher.

Preferred Experience:

• Five years administrative experience.
• Two years of grant management and higher education experience.
• Experience in using distance education technologies and learning management systems.
• Special event planning and coordination experience.

Preferred Licenses and Certifications:

• Certified Administrative Professional (CAP)

Preferred Special Knowledge, Skills, and Abilities:

• Ability to manage multiple projects and priorities.
• Proven customer service skills.  
• Excellent oral and written communication skills.
• Experience with searching databases and supporting grant writing and manuscript preparation.
• Experience working with diverse individuals and communities

Job Description Summary: Serves as Senior Administrative Coordinator I for the Center of Excellence in Forensic Nursing and Forensic Nursing academic programs within the College of Nursing. Provides administrative support to Center/ Forensic Nursing program coordinator and faculty. Coordinates logistics for outreach and continuing education programs.

Responsibilities:

• Provides administrative support to Forensic Nursing Center and Academic Program Coordinator and Forensic Program Manager and other faculty as assigned.
• Support may include development of course materials, scheduling appointments, assistance with special projects, etc.
• Coordinates and maintains office references and resource materials.
• Retains and manages office records and data in compliance with record retention policies.
• Compiles and maintains list of student inquiries for academic programs, and forwards to Office of Student Affairs for follow-up.
• Assists in the compilation of Forensic Program materials and data, and in the development of project summaries and reports for legislative updates, regulatory compliance and accreditation documents.
• Compiles, manages and analyzes Forensic Program and Project data for use in the promotion of the Forensic nursing certificate, degree, outreach, and continuing education programs.
• Plans and coordinates logistics and administrative support for events, meetings, trainings and workshops for the Outreach and Continuing Education Unit.
• Assists with the development of continuing education courses, seminars, workshops, and programs. Manages the LMS used to deliver continuing education opportunities.
• Manages the implementation of outreach activities, including all communication, scheduling, venue reservations, ordering of supplies etc.
• Manages implementation of online courses and programs for outreach including registration, student tracking and data collection etc.
• Assists Primary Nurse Planner, and Forensic Program faculty, as needed, with development, awarding and tracking of CEs.
• Assists Communications Manager, as needed, with marketing outreach and continuing education programs.
• Compiles data for grant proposals and projects, and assists faculty with grant submissions.
• Maintains files of awarded grant proposals and contracts. Manages time- lines for grants and projects.
• Works closely with CON Office of Finance and Administration to obtain grant financial information, and responds to inquiries from the Office of Sponsored Research Services.
• Performs other duties as assigned.

Instructions to Applicants:  Applications received by College of Nursing must have all job application data entered and  must include the following attachments: resume, cover letter and list of references. Failure to provide all job application data and attachments could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.