Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Office of the Dean

Proposed Minimum Salary

$3,742.67 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for a Senior Administrative Coordinator I to serve as a part of the School of Medicine Dean's Administration team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Description Summary:  The Senior Administrative Coordinator I, under direction, provides administrative support for the School of Medicine Office of the Dean, which includes high level administrators, special events, projects, initiatives, and programs. This position is a highly valued team member in a fast-paced environment, and all team members will have opportunities to grow, innovate, and collaborate.

Required Education:

• Bachelor's degree or equivalent combination of education and experience.

Required Experience:

• Six years of related experience.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Experience working with diverse individuals and communities.
• Ability to multi-task and work cooperatively with others.

Preferred Experience:

• Experience in higher education, preferably Texas A&M University.
• Served as the administrative support to multiple high-level administrators.
• Coordination of travel arrangements.
• Monitored project timelines and identified issues.
• Experience in a fast paced, collaborative environment.
• Strong written and verbal communication skills.

Job Responsibilities

Office Administration

• Support the School of Medicine Office of the Dean operational functionality and assist in the development of administrative procedures and protocol to increase efficiency.
• Serve as primary contact for the Office of the Dean, which includes addressing phone and email inquiries. 
• Manage inventory of office supplies and merchandise.
• Participate in hiring, training, supervising, and evaluating student employees.
• Develops administrative objectives and strategies.
• Assists in the development of budget.
• Formulates, interprets, and/or implements management policies or operating practices.

Administrative Activities and Services

• Represent the School of Medicine annually as the Area Coordinator for the State Employee Charitable Campaign (SECC).
• Serve as Custodian for Office of the Dean vehicles.
• Maintain the Office of the Dean property, which includes serving as the property management contact.
• Monitor project timelines, identify issues, and make recommendations to enhance efficiencies and quality control.
• Participates in the planning and execution of administrative operations and procedures.

Executive Administrator Support

• Support the Special Assistant to the Dean with various administrative functions.
• Serve as main administrative support for School of Medicine Faculty and Staff Meetings.
• Organize various meeting logistics, which includes catering orders, room reservations (in person & virtual), and creating meeting minutes.
• Coordinate travel arrangements and prepares itineraries for various administrators in the Office of the Dean.
• Handle the submission of receipts and various required paperwork for Office of the Dean payment card and DART card purchases.

Other Duties

• Performs other duties as assigned.

In accordance with the  federal contractor vaccination mandate , specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.