Senior Administrative Coordinator I-Maternal Child Initiatives/Nurse Family Partnership & HIPPY Programs

Job Title

Senior Administrative Coordinator I-Maternal Child Initiatives/Nurse Family Partnership & HIPPY Programs

Agency

Texas A&M University Health Science Center

Department

School of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five schools and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M School of Nursing is looking for a Senior Administrative Coordinator I to serve as a member of the School of Nursing Maternal Child Initiatives/Nurse Family Partnership & HIPPY Programs team. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

In accordance with the federal contractor vaccination mandate, specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place

Job Description: Serves as a Senior Administrative Coordinator I for the maternal-child health initiatives within the Office of Clinical and Outreach Affairs at the School of Nursing. Provides administrative support for the Nurse-Family Partnership Program (NFP) and HIPPY programs, and future maternal-child health initiatives. Works under the supervision of the Director of maternal child health initiatives within the School of Nursing.

Qualifications

Required Education:

• Bachelor's degree or equivalent combination of education and experience.

Required Experience:

• Six years of related experience

Required Special Knowledge, Skills, and Abilities:

• Ability to communicate effectively
• Strong organizational skills
• Ability to enter data accurately into multiple sponsor-required databases
• Ability to make lasting, positive connections
• Ability to be a team player
• Ability to multi-task and work cooperatively with others.
• Skilled use in Microsoft office suite (Word, PowerPoint, Excel etc.)

Preferred Education/Experience:

• Bachelor degree
• More than ten years of administrative support
• Experience working on grant-funded projects/teams
• Experience working with diverse individuals and communities
• Experience working with new programs/start-ups
• Experience working with budgets and submitting grant-required reports

Preferred Special Knowledge, Skills, and Abilities:

• Excellent communication skills, both written and verbal
• Ability to work beyond normal office hours as needed

Job Responsibilities

Administrative Support Duties

• Participates in the planning and execution of administrative operations related to the Nurse-Family Partnership (NFP) and HIPPY programs and future maternal-child health initiatives
• Analyzes requirements for projects and initiatives and contributes to their planning and implementation.
• Provides technical information regarding administrative procedures, services, or programs.
• Contributes to developing and maintaining policies and procedures for NFP and HIPPY programs, in compliance with funders’ requirements.
• Develops, evaluates, and ensures adherence to administrative and technical procedures.
• Provides support to the Director and the PI, including but not limited to, support for outreach and educational materials and grant activities support.
• Assists with conduction of supply inventories and orders as appropriate.
• Provides logistical and administrative support for faculty and staff events, meetings and other special functions.
• Coordinates meetings, prepares agendas, and prepares meeting minutes.
• Supervises assigned staff

Community Outreach and Support

• Contributes to community outreach initiatives
• Provides support for community outreach events and meetings.
• Communicates regularly with grant participants and stakeholders
• Continuously expands knowledge and understanding of community resources and service programs provided
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies
• Prepares, modifies, and verifies documents
• Assists on special projects in relation to maternal child health initiatives as needed

Database, Compliance and Records Management

• Coordinates the maintenance of files and records
• Performs data entry and retrieval and maintains data files
• Supports office records retention and maintenance of office references and resources materials
• Complies with record retention policies and procedures related to Health Insurance Portability and Accountability Act (HIPAA) and  Protected Health Information (PHI)
• Collects and compiles tracking and assessment data, under the direction of the Director
• Accurately maintains daily activity logs regarding participant activity and destinations
• Assist in the record keeping or archiving of documents or resources used for training
• Works with Director of Research for School of Nursing on budget requirements for maternal child health initiatives

Other duties

• Performs other duties as assigned

Instructions to Applicants:  Applications received by School of Nursing must have all job application data entered and  must include the following attachments: resume, cover letter and list of references. Failure to provide all job application data and attachments could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

This position is funded from grant and/or contract funding which is renewed under the provisions of the grantor of the contract. This position, therefore, is contingent upon continuation of funding of these grants and/or contracts and satisfactory job performance.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.