Senior Administrative Assistant to the Dean of University College

The Senior Administrative Assistant to the Dean provides office support and is responsible for organizing effective and efficient University College operations on both the Hammond and Westville campuses.  Purdue Northwest’s University College houses both the Honors College as well as PNW’s undecided/undeclared student population. The work station of the Senior Administrative Assistant is on our Hammond campus with occasional travel to our Westville campus.  Occasional remote work is possible as determined by the Dean.  

• Provides administrative support for all staff of University College including, but not limited to: maintaining the calendar of the College and the Dean; organizing and maintaining records of course syllabi, course schedules, course evaluations, and data used for assessment and other purposes; facilitating book ordering and maintaining relevant records; assisting in the management of University College physical space; maintaining stock of office supplies and overseeing office equipment; coordinating College purchasing; and scheduling College and university space; coordinates conference participation and assists in making travel and related arrangements for College staff, faculty, and students.
• Complete special projects as assigned based on the needs of University College.
• Provides excellent customer service to all constituencies and serves as an initial point of contact for various internal and external customers including, but not limited to: alumni, current and prospective students, faculty, Academic Affairs, Information Services, the Office of the Registrar, Career Services, Financial Aid, Campus Life, Athletics, University Village, Facilities, the Office of Undergraduate Research, and the other academic colleges. 
• Manages University College mail (physical and electronic) and maintains records including, but not limited to: alumni and current student contact information, student event participation and volunteer hours, student records, and campus events. Tracks College expenses and completes relevant paperwork for the College, preparing appropriate reports to help manage the budget, including payroll for instructional staff and student workers; works with the Payroll office to ensure the College meets university guidelines for the hiring of staff and student workers; and prepares and issues contracts for instructional and other staff.
• Assists in the coordination of key events including, but not limited to: Honors College Welcome Days, PNW Preview Days, recognition events, meetings, research exhibitions, and student and other events. Coordinates meetings of faculty, staff, and students, creating and maintaining minutes and agendas for meetings.
• Maintains and initiates College communications with faculty, staff, students, and all relevant audiences on and off campus; administers social media for the College; manages and helps develop the College’s website and marketing/promotional materials.

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –  
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave 
• Tuition remission for you, your spouse and dependent children at any Purdue campus
   

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores.  You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

• HS Diploma required
• Preferred:  Associate's or Bachelor's Degree

• Four years of clerical, administrative, and/or secretarial work experience
• Experience in higher education is preferred

• Ability to interact with and provide excellent service in a professional, friendly manner to university administrators, faculty, staff, and students, as well as internal and external constituents
• Strong organizational and time-management skills
• Ability to work in a fast-paced, team-oriented environment with diverse groups of individuals, multi-task, handle interruptions, and meet deadlines with accurate results
• Excellent written and oral communication skills
• Ability to compose, proofread, and edit written materials
• Excellent analytical and problem-solving skills
• Ability and willingness to adapt to change, learn new things, and take on new responsibilities
• Experience using Microsoft Office, virtual meeting platforms (Zoom, WebEx, Teams), Brightspace or other learning management systems, and cloud-based storage systems.

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce.  All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.