Title: Senior Administrative Assistant (Engineering)
Division: Provost's Office
Department: Pott College of Science, Engineering, & Education
FLSA Status: Non-Exempt
Salary Range: Grade 5: $13.17/hour
EEO Job Group: 5 E5
Position Summary
The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Engineering) .
Provide administrative assistance to the Engineering Department.
Duties/Responsibilities
• Assist department chair with correspondence, forms, reports, and memos.
• Answer telephone and route calls appropriately; sort all incoming mail and orders.
• Answer inquiries and provide guidance to students, faculty, and visitors.
• Assist students and faculty with registration and advising.
• Assist in the preparation of academic schedules and ongoing schedule modifications.
• Assist in the preparation of faculty schedules and load reports.
• Assist in ordering office supplies and class materials and maintaining inventory of supplies.
• Perform monthly reconciliation of credit card purchases.
• Assist with event scheduling including room reservations, food orders, and event promotion.
• Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers.
Required Knowledge and Skills
- High school diploma or GED required.
- Two years' office experience or a combination of office experience and college coursework required.
- Knowledge of microcomputers, word processing, spreadsheet, and electronic mail required.
- Must possess strong organization and communication skills.
- Ability to work with a diverse group of internal and external individuals required.
Preferred Knowledge and Skills
- Professional working knowledge of multiple software packages, including Windows 10, preferred.
Regular Work Hours/Travel Requirements
- Regular work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
- Occasional overtime may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
- Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
- Full tuition fee waiver for employees/75% for spouses and dependent children.
- Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits .
Application Process
Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:
- Letter of interest and qualifications for the position
- Resume
Pre-Employment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI typically will not sponsor an employment-related visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.