Senior Administrative Assistant – Department of Management

Department
Management

Job Posting Title
Senior Administrative Assistant – Department of Management

Job Description

The senior administrative assistant is an integral member of the Department of Management who performs customer service, clerical, and administrative duties according to established policies and procedures. This role requires professional interaction with both internal and external clients. The successful candidate will provide support for and work collaboratively with the department chair and staff; be a solution-focused team member able to work independently in a fast-paced office; ensure a flexible and positive student-centered environment. The Department of Management is a visible, energetic, and active department that is among the largest academic departments at FHSU. This position reports directly to the department chair.

Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education.

Preferred Qualifications:

• Bachelor’s degree
• Two years of office experience
• Excellent customer service skills
• Strong written and oral communication skills
• Well-organized and detail-oriented
• Supervisory experience
• Demonstrated ability to use and be proficient with Microsoft Office suite (Outlook, Word, Excel, Access, PowerPoint)

Priority Deadline:  Screening of complete applications will begin immediately and will continue until the position is filled.

Start Date: Start date will be determined after acceptance of an offer and background check clearance. Preferred start date is by January 17, 2022 or as negotiated.

Salary: $13.98 per hour plus benefit package

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Work proficiently and independently in a busy team environment.
• Provide excellent customer service to students, faculty, staff, and external audiences.
• Supervise and train student employees, including scheduling, daily assignments, and job performance feedback.
• Coordinate office coverage during campus business hours.
• Schedule calendar events, building spaces, and office trainings.
• Maintain existing website and social media sites.
• Monitor deadlines associated with department projects.
• Assist in preparing written correspondences, agendas, and other materials.
• Assist in the development and submission of course schedules and contracts.
• Work with University Relations and Marketing and Print Shop in the development of promotional, and marketing materials.
• Prepare department deposits and reconcile daily activities, including donations and event registrations.
• Assist in the processing of student payroll.
• Prepare budgets and maintain budgetary accounts according to university policies and procedures. Reconcile the department’s financial transactions and prepare purchase requisitions. 
• Prepare travel authorizations and travel payment vouchers; assist in coordinating travel arrangements.
• Review purchase orders, vouchers, bills, and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
• Become proficient in and routinely use relevant Workday functions and tasks.
• Schedule and participate events that, on rare occasions, may include Saturday or early evening participation.
• Other responsibilities as assigned by the chair.

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS .  Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.

If you have questions regarding the position, please contact:

Name: Robert Lloyd, Search Committee Chair, Management Department

Email: [email protected]
Phone: (785) 628-4329  

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.

Department
Management

Job Posting Title
Senior Administrative Assistant – Department of Management

Job Description

The senior administrative assistant is an integral member of the Department of Management who performs customer service, clerical, and administrative duties according to established policies and procedures. This role requires professional interaction with both internal and external clients. The successful candidate will provide support for and work collaboratively with the department chair and staff; be a solution-focused team member able to work independently in a fast-paced office; ensure a flexible and positive student-centered environment. The Department of Management is a visible, energetic, and active department that is among the largest academic departments at FHSU. This position reports directly to the department chair.

Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education.

Preferred Qualifications:

• Bachelor’s degree
• Two years of office experience
• Excellent customer service skills
• Strong written and oral communication skills
• Well-organized and detail-oriented
• Supervisory experience
• Demonstrated ability to use and be proficient with Microsoft Office suite (Outlook, Word, Excel, Access, PowerPoint)

Priority Deadline:  Screening of complete applications will begin immediately and will continue until the position is filled.

Start Date: Start date will be determined after acceptance of an offer and background check clearance. Preferred start date is by January 17, 2022 or as negotiated.

Salary: $13.98 per hour plus benefit package

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Work proficiently and independently in a busy team environment.
• Provide excellent customer service to students, faculty, staff, and external audiences.
• Supervise and train student employees, including scheduling, daily assignments, and job performance feedback.
• Coordinate office coverage during campus business hours.
• Schedule calendar events, building spaces, and office trainings.
• Maintain existing website and social media sites.
• Monitor deadlines associated with department projects.
• Assist in preparing written correspondences, agendas, and other materials.
• Assist in the development and submission of course schedules and contracts.
• Work with University Relations and Marketing and Print Shop in the development of promotional, and marketing materials.
• Prepare department deposits and reconcile daily activities, including donations and event registrations.
• Assist in the processing of student payroll.
• Prepare budgets and maintain budgetary accounts according to university policies and procedures. Reconcile the department’s financial transactions and prepare purchase requisitions. 
• Prepare travel authorizations and travel payment vouchers; assist in coordinating travel arrangements.
• Review purchase orders, vouchers, bills, and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
• Become proficient in and routinely use relevant Workday functions and tasks.
• Schedule and participate events that, on rare occasions, may include Saturday or early evening participation.
• Other responsibilities as assigned by the chair.

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS .  Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.

If you have questions regarding the position, please contact:

Name: Robert Lloyd, Search Committee Chair, Management Department

Email: [email protected]
Phone: (785) 628-4329  

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.