Senior Administrative Assistant – Advanced Education Programs

Department
Advanced Education Programs

Job Posting Title
Senior Administrative Assistant – Advanced Education Programs

Job Description

Position Description:  A Senior Administrative Assistant performs a variety of customer service and administrative duties according to established procedures and policies. This position supports the department chair and faculty and interacts professionally with prospective students, students, faculty, staff and other campus offices. Works collaboratively with department staff to manage office duties and supports the department chair.

Minimum Qualifications: High school diploma or GED equivalency and one year of office experience or one year of post-secondary education.

Preferred Qualifications:

• Associate’s degree or higher
• Two or more years of office experience
• Highly proficient with Microsoft Office as evidenced by application materials
• Strong communication skills
• Strong organizational skills
• Ability to work independently
• Ability to supervise others
• Attention to detail
• Experience at an institution of higher education
• Ability to effectively communicate in oral and written form
• Supervisory experience

Appointment Date: August, 2021

Application Deadline: Screening of complete applications will begin immediately, and will continue until the position is filled. 

Salary: $13.98 per hour

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Responsible to submit virtual college and campus course approvals.  Updates on-campus course schedules and classroom reservations and on-line course schedules.

• Oversees book orders for course texts with the FHSU bookstore and orders desk copies as needed for faculty and adjunct instructors.
   
• Drafts, proofreads and edits correspondence, spreadsheets and other documents for the chair, including departmental correspondence, recruitment materials.
   
• Responsible for the customer service operations of the office, including walk-in visitors, phone and email communication. Communicates daily with students, faculty, staff, and administrators, sometimes regarding confidential issues.  The individual hired will screen and transfer calls as necessary and direct inquiries to appropriate individuals and offices.
   
• Assist in the planning, coordination, and scheduling of meetings for the chair and oversees the scheduling of the department conference room.  Take meeting minutes and manages follow up reminders/schedules related to meeting action items.  
   
• Organize and maintain digital and paper files and records, while maintaining the security and confidentiality of all documents.
   
• Coordinate and arrange travel and travel reimbursement for department faculty and staff using Workday.
   
• Maintain the department budget by overseeing processes, accounts, ordering, and purchasing.
   
• Maintain department’s website and social media sites.
   
• Schedule department visits for potential students.
   
• Interview, select, coordinate, schedule and supervises training for student employees.  Assigns daily tasks to student employees, determining priorities and makes recommendations in order to maintain departmental efficiency.
   
• Maintain inventory and order office supplies and serve as point of contact for service and maintenance requests.
   
• Other duties as assigned by the department chair.

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS .  Only electronic applications submitted through the webpage will be accepted.

Required Application Documents:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name:  Yaprak Dalat-Ward

Email:  [email protected]

ABOUT HAYS, KS

Candidates will discover a locale where professional satisfaction and career achievement are paired with an optimal quality of life. Fort Hays State University is located in Hays, Kansas, a vibrant, growing community of over 20,000 that takes great pride in the University's presence. Hays is a celebration of historic and contemporary contrasts, evidenced in its frontier roots highlighted throughout the city and local museums and in its redeveloped downtown area where residents enjoy one-of-a-kind restaurants, unique shopping, and a vibrant arts scene. This community’s commitment to the future inspires Hays businesses to reinvest locally.

A welcoming and family-centered community, Hays offers premier healthcare services, a growing high-tech and retail business community, and excellent Pre-K and K–12 schools in both the private and public sectors. The City of Hays has long been known as a safe community, and the FHSU campus is recognized by the National Council for Home Safety and Security in 2018 as one of the Top 100 Safest College Campuses in America. For entertainment, recreation, education, employment, or simply for a comfortable place to live, residents of all ages will find in Hays the elements that contribute to a safe, enjoyable, and fulfilling lifestyle.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.

Department
Advanced Education Programs

Job Posting Title
Senior Administrative Assistant – Advanced Education Programs

Job Description

Position Description:  A Senior Administrative Assistant performs a variety of customer service and administrative duties according to established procedures and policies. This position supports the department chair and faculty and interacts professionally with prospective students, students, faculty, staff and other campus offices. Works collaboratively with department staff to manage office duties and supports the department chair.

Minimum Qualifications: High school diploma or GED equivalency and one year of office experience or one year of post-secondary education.

Preferred Qualifications:

• Associate’s degree or higher
• Two or more years of office experience
• Highly proficient with Microsoft Office as evidenced by application materials
• Strong communication skills
• Strong organizational skills
• Ability to work independently
• Ability to supervise others
• Attention to detail
• Experience at an institution of higher education
• Ability to effectively communicate in oral and written form
• Supervisory experience

Appointment Date: August, 2021

Application Deadline: Screening of complete applications will begin immediately, and will continue until the position is filled. 

Salary: $13.98 per hour

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Responsible to submit virtual college and campus course approvals.  Updates on-campus course schedules and classroom reservations and on-line course schedules.

• Oversees book orders for course texts with the FHSU bookstore and orders desk copies as needed for faculty and adjunct instructors.
   
• Drafts, proofreads and edits correspondence, spreadsheets and other documents for the chair, including departmental correspondence, recruitment materials.
   
• Responsible for the customer service operations of the office, including walk-in visitors, phone and email communication. Communicates daily with students, faculty, staff, and administrators, sometimes regarding confidential issues.  The individual hired will screen and transfer calls as necessary and direct inquiries to appropriate individuals and offices.
   
• Assist in the planning, coordination, and scheduling of meetings for the chair and oversees the scheduling of the department conference room.  Take meeting minutes and manages follow up reminders/schedules related to meeting action items.  
   
• Organize and maintain digital and paper files and records, while maintaining the security and confidentiality of all documents.
   
• Coordinate and arrange travel and travel reimbursement for department faculty and staff using Workday.
   
• Maintain the department budget by overseeing processes, accounts, ordering, and purchasing.
   
• Maintain department’s website and social media sites.
   
• Schedule department visits for potential students.
   
• Interview, select, coordinate, schedule and supervises training for student employees.  Assigns daily tasks to student employees, determining priorities and makes recommendations in order to maintain departmental efficiency.
   
• Maintain inventory and order office supplies and serve as point of contact for service and maintenance requests.
   
• Other duties as assigned by the department chair.

Application Process:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS .  Only electronic applications submitted through the webpage will be accepted.

Required Application Documents:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name:  Yaprak Dalat-Ward

Email:  [email protected]

ABOUT HAYS, KS

Candidates will discover a locale where professional satisfaction and career achievement are paired with an optimal quality of life. Fort Hays State University is located in Hays, Kansas, a vibrant, growing community of over 20,000 that takes great pride in the University's presence. Hays is a celebration of historic and contemporary contrasts, evidenced in its frontier roots highlighted throughout the city and local museums and in its redeveloped downtown area where residents enjoy one-of-a-kind restaurants, unique shopping, and a vibrant arts scene. This community’s commitment to the future inspires Hays businesses to reinvest locally.

A welcoming and family-centered community, Hays offers premier healthcare services, a growing high-tech and retail business community, and excellent Pre-K and K–12 schools in both the private and public sectors. The City of Hays has long been known as a safe community, and the FHSU campus is recognized by the National Council for Home Safety and Security in 2018 as one of the Top 100 Safest College Campuses in America. For entertainment, recreation, education, employment, or simply for a comfortable place to live, residents of all ages will find in Hays the elements that contribute to a safe, enjoyable, and fulfilling lifestyle.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.