Senior Accounting Assistant, American Academy of Religion (AAR)

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

JOB DESCRIPTION:

• Performs routine bookkeeping and accounting duties.
• Submits bills, accepts payments and collects past due balances.
• Prepares monthly billing statements and reconciles bank statements.
• Assists in preparing and monitoring developmental budgets.
• Generates, reviews and processes purchase orders and invoices.
• Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status.
• May initiate orders and receive shipments of equipment and supplies.
• Contacts vendors to obtain quotes and resolve problems with orders, invoices and statements.
• May monitor and reconcile petty cash accounts.
• Prepares and coordinates the data entry and analysis of financial and statistical data.
• Maintains financial databases and develops ad hoc reports.
• Sets up files and files correspondence.
• May prepare and maintain payroll time records and Human Resources paperwork.
• May distribute work assignments.
• Orients and trains new employees.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• General Accounting:
  •  Performs routine bookkeeping and accounting duties.
  • Codes invoices, sets up new accounts.
  •  Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries.
  • Reconciles credit card accounts monthly, verifies expenditures are properly coded to the general ledger.
  • Reconciles member database accounts with revenue deposits.
  • Document (verify, allocate, post, and reconcile) financial transactions - accounts payable, accounts receivable, and cash receipts.
  • Manage accounts receivable and payables.
  • Manage all cash receipts and related banking transactions.
  • Maintains the general ledger.
  • Maintains financial databases.
  •  Ensures that revenues and expenses are accurately allocated to appropriate cost centers, grants, and programs.
  • Maintain fixed asset inventories to include new acquisitions and disposals of equipment, furniture, and fixtures.
  • Resolves discrepancies, maintains appropriate documentation, and responds to inquiries regarding invoice and payment status.
  • Assist with the month-end closing process, conducting research and where appropriate posts corrective journal entries.
  • Prepare miscellaneous reports as requested.
• Joint & Regional Accounting:
  •  Prepare monthly SBL billing for shared costs.
  • Reconcile monthly Emory affiliate billing and posts to the general ledger.
  • Reconcile bank accounts for AAR regions monthly.
  • Support Regions with fiscal administration (i.e., establishing banking relationships, modifying existing accounts, etc.).
  • Process annual regional subventions.
• Annual Audit:
  •  Assists external auditors with gathering necessary account information and documents to support the annual audit.
  • Prepares year-end audit schedules and account reconciliations for the audit.
  • Ensure that internal controls, confidentiality, and financial security standards are maintained at all times.
• General:
  • Communicate with constituencies as required.
  • Identify opportunities for process improvement and assist with implementing new processes.
  • Ability to travel locally.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent.
• Three years of accounting, bookkeeping or related experience.

PREFERRED QUALIFICATIONS:

• Experience with accounting software and databases.
• Experience with nonprofit accounting and audit requirements.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee.

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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