Senior Academic Program Coordinator, School of Human Ecology

Job Posting Title:

Senior Academic Program Coordinator, School of Human Ecology

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Hiring Department:

School of Human Ecology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Provide programmatic and administrative support for two academic programs within the School of Human Ecology (SoHE): Public Health and Textiles & Apparel.

The Senior Academic Program Coordinator will work with faculty and staff in the Public Health and Textiles & Apparel divisions to successfully manage the daily operations and provide curriculum support in both academic programs.

Responsibilities

• Daily operations: manage operations, including purchasing and procurement of supplies, collecting relevant information for purchase orders/business contracts (collecting PIFs, setting up vendor IDs, completing EICCC), assist faculty with purchases and travel. Financial management: maintain budgets and track expenditures for programs including the operational and instructional budgets. Oversee financial management of all academic program activities.

• Course Scheduling: support course related activities in the academic programs including manage course scheduling, room scheduling, course evaluation surveys (CES), assist with catalog changes for multiple degree plans, manage FaSET system, schedule final exams.

• Curriculum support and plans: assist faculty internships supervisors with organization and tracking of internship sites and contacts; assist SoHE honors program in supporting undergraduate honors students and faculty mentors; coordinate with SoHE and program academic advisors for program planning. Assist program directors and faculty on curriculum plans in both academic programs.

• Coordinate SACSCOC accreditation reporting requirements for the academic programs using the TracDat system. Maintain databases and provide statistical reports.

• Hire, train, and supervise instructional teams (i.e., course assistants with a variety of appointment types): recruit, hire and appoint students to positions on Workday, complete onboarding, completing I-9s, and timesheet approval.

• Support planning and attending faculty and appropriate committee meetings, including taking and disseminating meeting notes and other tasks as needed.

• Liaison with SoHE staff to update program communications (website, social media).

• Other related functions as assigned

Required Qualifications

Bachelor's degree and five years of responsible level experience in program management and coordination of programs, or Masters degree and three years of above experience. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Ability to meet overlapping deadlines. Demonstrated strong organizational skills. General financial and budgeting knowledge. Excellent interpersonal, oral communication, and writing skills. Demonstrated analytical, problem-solving and critical thinking skills. Demonstrated ability to perform work independently. Experience supporting faculty and staff. Proficiency using computers, including Outlook, Microsoft Word, Excel, database programs, electronic calendar and email systems and standard office equipment. Experience working in an academic environment. Supervisory experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

The ideal candidate should be innovative, skilled at anticipating shifting trends, a self-starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents/customers. Experience with *DEFINE, course scheduling, and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural and academic structure as well as knowledge of resources.

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Standard office environment

• Occasional evening and weekend hours may be required

• Some travel may be required

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.