Senior Academic Advisor, Liberal Arts Student Division/Undeclared

Job Posting Title:

Senior Academic Advisor, Liberal Arts Student Division/Undeclared

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Liberal Arts is committed to creating and maintaining a welcoming academic community in which all members are equally respected and valued. We believe the best ideas are born from sharing viewpoints, opinions, and perceptions from colleagues with varied backgrounds and experiences. For more information about the College of Liberal Arts, visit our website .

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on staff leadership and professional development offerings, please click here and here .

What benefits do I receive with UT?  The university offers an impressive benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Generous paid vacation, sick time, and holidays
• Teacher Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Flexible spending account options for medical and childcare expenses
• Tuition assistance
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.

Purpose

To provide academic advising and undergraduate support to all undeclared undergraduate students in The College of Liberal arts. Help with other advising and administrative duties assigned to the Student Division.

Responsibilities

• ACADEMIC ADVISING: Provide information and advice to students regarding degree requirements, academic policies, and institutional rules and regulations. Facilitate student petitions for exceptions to policy and convey decision to the student. Review an updated degree audit before each advising session. Advise students regarding course selection during registration, orientation, and throughout the year. Lead First-Year Interest Groups (FIGs), and Transfer-Interest Groups (TrIGs) by collaborating with their student mentors to plan weekly lessons that include guest speakers and information on campus resources and disseminate academic information. Advise students on additional program opportunities including UTLA, UTNY, The Archer Fellowship Program, and education abroad. Make appropriate referrals for non-academic student issues.
• ADMINISTRATIVE DUTIES: Maintain accuracy of student records by updating majors and minors, completing petitions for degree modifications, and override requests. Maintain accurate advising records in Toolkit. Review and decide on late registration requests. As well as help students resolve late registrations and late add/drops. Review, and process student inquires, and submitted appeals for requests outside of college or institutional academic policy. Process academic correspondence such as financial aid, reclassification, senior, and Veteran Affairs letters. Track students with academic difficulty and monitor students on scholastic probation. Review and process graduation applications. Certify students for December, August, and May graduation, and add honors designations for each candidate. Notify students who do not satisfy their requirements for graduation. Verify progress toward degree of V A students as well as student-athletes. Take on special projects as requested and attend regular meetings.
• COMMUNICATION AND PROFESSIONAL DEVELOPMENT: Create reports upon request; participate in weekly staff meetings; cooperate with other departmental and campus offices; collaborate with colleagues and supervisor(s); and attend and participate in training opportunities.
• STUDENT OUTREACH: Assist in planning and participate in workshops, outreach, college and university-wide programs, such as Family Weekend, LEAD Admissions event, graduation, Honors Day, Education Abroad fairs, summer orientation (freshmen and transfer), fall (freshmen and transfer) orientation, and Texas Global International Student Orientation.

Required Qualifications

Bachelor's degree and six years of experience working with college students or Master's degree in a related field and four years of experience. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional experience beyond the required or extensive experience in advising, group work, assessment, and administration of college students' academic programs. Ability to relate well with college students, staff, and faculty. Experience at UT Austin or another large university. Experience with First Year Interest Group (FIG)/Transfer Interest Group (TRIG) programs. Experience with NRRECS, Advisors’ Toolkit, personal computer experience in PowerPoint, Excel, and Word. 

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Typical office environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.