Self Help - Office Assistant for International Enrollment and Engagement Office

East Carolina University, United States

Updated: 17 days ago
Location: Greenville, NORTH CAROLINA
Deadline: 19 Apr 2024

Position Details
Position Information


Advertising Department OFFICE OF GLOBAL AFFAIRS
Academic Term/Year Fall 2024
Position Title Self Help - Office Assistant for International Enrollment and Engagement Office
Posting Number 06033
Position Number 06033
Student Job Category Student - Self-Help Campus Job
Number of Vacancies 1
Job Description
ECU’s Office of Global Affairs is seeking an Office Assistant. The student in this role will be responsible for student-driven communication, overseeing coffee hour, assisting with webinars, creating flyers for events/activities, providing office assistance as directed/need, assisting with orientation and preparation, and other duties assigned.
Expected products: Accurate and thorough communication with potential and incoming ECU students, successful event coordination and assistance to IE&E staff.
Evaluation Metrics: Ability to accomplish listed duties, and problem solve and/or receive guidance from IE&E staff.
Duties:
Communications (45%)
· Student-driven communications including outreach and responses to WhatsApp, GroupMe, and WeChat, one-on-one meetings with incoming students about ECU student life
· Co-host monthly open Zoom meeting for prospective students with the International Admissions Counselor
· Assist with virtual recruitment presentations
· Co-host pre-departure orientation
· Write and send the Weekly Digest for the International Student Hub
· Oversee ECULA conversation hour
Event Coordination (35%)
· Create posters and make announcements for events and seasonal activities
· Manage the weekly Coffee Hours including inventory and purchase requests before, setup, take down, and administrative items like signing in
· Assist in the organization and facilitation of international student events, including the welcome cookout, tailgate, excursions, and seasonal activities
Orientation (10%)
· Prepare for new student orientation including name tags, orientation packets, ensuring materials are ready in advance, setting up the room on the day, etc.
· Collect and record immigration documents
· Present about ECU club activities and organizations on campus
· Chaperone the afternoon activities including lunch, shopping trip and campus scavenger hunt
Office Management (10%)
· Review ECULA student surveys (once per semester)
· Review course selections for Exchange students
· Interview Staff to create an IE&E office manual (CPT/OPT, Exchange student, etc.)
· Editing and reviewing International Student Hub/ IE&E office manual
· Technology Assistance (Help set up teams/zoom in the meeting room)
Rate of Pay: Final rate of pay will be contingent upon experience
Hours per week: 20 (expected to work M-F at least 2 hours each day)
Minimum Requirement: Must have at least 1 semester spent studying at ECU
Preferred (Majors, Experience, GPA, etc.)
Special Instructions to Applicant
Please upload your resume online
Minimum Requirement: Must have at least 1 semester spent studying at ECU
Quick Link for Direct Access https://ecu.peopleadmin.com/postings/69380
Open Date 03/05/2024
Close Date 04/19/2024
Open Until Filled No

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