Secretary V - 006766

University of South Alabama, United States

Updated: 1 day ago

Location: Mobile, ALABAMA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Position Number	006766
Position Title	Secretary V - 006766
Division	Academic Affairs
Department	410500 - Occupational Therapy
Minimum Qualifications
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Department of Occupational Therapy is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Provides secretarial support for the Chair. Prepares correspondence, course materials, reports, brochures, and other documents using a PC. Utilizes Events Management Software (EMS) for room reservations. Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service (OTCAS) website and preparing a spreadsheet for committee review. Maintains department files and database. Takes minutes at meetings and prepares for final distribution. Answers telephones and direct calls. Greets and routes visitors. Receives and distributes department mail. Prepares travel reimbursement forms and purchase orders. Advises students regarding enrollment policies and procedures. Orders equipment and supplies. Prepares requisition and purchase orders. Utilizes Banner Finance and Student Records Systems to access departmental and student information. Supervises student assistants to include assigning duties and checking work. Ensures office coverage as needed. Handles parking passes for department guests. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Provides secretarial support for the Chair.
Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
Utilizes Events Management Software (EMS) for room reservations.
Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service (OTCAS) website and preparing a spreadsheet for committee review.
Maintains department files and database.
Takes minutes at meetings and prepares for final distribution.
Answers telephones and direct calls.
Greets and routes visitors.
Receives and distributes department mail.
Prepares travel reimbursement forms and purchase orders.
Advises students regarding enrollment policies and procedures.
Orders equipment and supplies.
Prepares requisition and purchase orders.
Utilizes Banner Finance and Student Records Systems to access departmental and student information.
Supervises student assistants to include assigning duties and checking work.
Ensures office coverage as needed.
Handles parking passes for department guests.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	04/10/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

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