Secretary Level 3

Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices, and procedures of a large department and/or major division.

Abstract information from books, professional journals, reports, and other source documents.

Collect and tabulate complex data from a variety of sources.

Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

Initiate correspondence requiring an understanding of the unit’s activities, policies, and procedures.

Input, retrieve, download, merge, and output information utilizing a computer to access various software programs and systems.

Interview bargaining unit clerical applicants and train them in the characteristic duties.

Interview, hire, train, and direct lower-level non-bargaining clerical employees.

Monitor budget and maintain related records and reports for a major division.

Perform any/all duties as defined in Secretary Levels 1 and 2 position descriptions.

Produce correspondence, reports and other documents utilizing computer software programs such as word processing, spreadsheets, database, and file management.

Regularly deal with sensitive and confidential matters.

Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.

Any other duties assigned within the position classification area.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Demonstrates an understanding of diversity, equity, and inclusion especially in working relationships with students, faculty, staff, and community members.

Reports to immediate supervisor.