Secretary Level 3

Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

Research information as background for incoming and outgoing communications.

Prepare and maintain information for such documents as correspondence, memos, and reports using computer software such as word processing, spreadsheet, database, and file management.

Input, retrieve and output data utilizing a computer to access various software programs and systems.

Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures. Perform initial interview with students to determine their needs and refer as appropriate.

Coordinate activities with other departments.

Perform calculations for department budget expenditures.

Maintain appointment calendars.

Establish and maintain filing and record keeping systems, including records of all department hosted workshops.

Interview, train, and direct student employees.

Coordinate special departmental functions and activities, meetings, conferences, workshops, seminars, retreats, by scheduling facilities, preparing agendas, and arranging for services and equipment.

Provide support for website updates to administrator to assist in maintaining website.

Monitor travel budget for faculty and staff.

Maintain the confidentiality of designated information.

Supervise student employees.

Any other duties assigned within the position classification area.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.