Secretary Level 2

Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.

Assist students with registration and schedule changes.

Coordinate activities with other departments.

Coordinate housing/apartment assignments and records.

Coordinate special departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events, scheduling facilities, preparing agendas, and arranging for services and equipment.

Establish and maintain filing and recordkeeping systems.

Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

Input, retrieve, download and output information utilizing a computer to access various software programs and systems.

Interview, hire, train and direct student employees. Train and direct lower level non-bargaining unit clerical employees.

Perform any/all duties as defined in the Secretary, Level 1 position description.

Perform bookkeeping/recordkeeping/calculations for such things as employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances, reconciliations, and deposits.

Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status.

Plan expenses and monitor travel budget for staff, faculty and athletic teams.

Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.

Research information as background for incoming and outgoing communications.

Train clerical bargaining unit members in the characteristic duties.

Verify scheduling of course offerings, classrooms, and laboratories.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Reports to immediate supervisor.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.

Any other duties assigned within the position classification area.