Secretary, BISE and ME Departments

Gannon University, United States

Updated: 12 days ago
Location: Erie, PENNSYLVANIA
Deadline: ;

Position Details
Posting Summary


Position Title Secretary, BISE and ME Departments
Posting Number AS787P
Subdivision School of Engineering and Computing
Division Col. of Engineering & Business
Department Bio-Medical Engineering
Location Erie, Pa
Position Summary
POSITION SUMMARY:
The secretary for the Biomedical, Industrial, and Systems Engineering (BISE) and the Mechanical Engineering (ME) departments performs secretarial, clerical, and related duties in the application of departmental policy and procedures. This position will support the operations of the BISE and ME departments. The selected candidate must be able to support and promote the University’s Mission.
ESSENTIAL FUNCTIONS:

  • Assist leadership and faculty with information requests: run internal reports, assemble and analyze data, download reports from external sources, and summarize findings.
  • Generate meeting agendas and/or presentations as instructed. Disseminate information to appropriate stakeholders in advance.
  • Attend departmental, committee, advisory board, leadership team, and other meetings as required. Take accurate notes and disseminate notes to appropriate stakeholders in a timely fashion.
  • Review academic documentation (catalog copies, major sheets, etc.) and make appropriate edits as needed. Assist BISE and ME Chairpersons in preparing the academic schedule, accreditation reports, academic unit reviews, and other reports under timeline/deadline provisions.
  • Prepare information for supervisor approval to be disseminated as instructed.
  • Maintain departmental, student, and other personnel records required for accreditation purposes.
  • Maintain office supplies and supply needs of the departmental faculty. Process reconciliations for purchasing accounts. Prepare check requisitions to process payments approved by BISE and ME leadership for timely payment.
  • Schedule in-person or virtual meetings as instructed, ensure proper technology is available, physical rooms are booked if requested, and ensure any requested food service is ordered and set up in advance.
  • Coordinate with BISE and ME leadership or other Gannon/community partners special events: assist with registration, arrange physical or virtual facilities, coordinate food service, communicate event information to students, and provide updates to leadership as requested.
  • Assist in specific student recruitment activities; including generating content with faculty and others for approval in posting on various BISE and ME social media platforms.
  • Performs other duties as assigned within the scope, responsibility, and requirements of the job.


SUPERVISORY RESPONSIBILITIES:
Under general supervision, this position reports to BISE and ME Department Chairs but may receive specific instructions from other professionals within the two departments. This position may assign and check the work of student aides.
CONTACT WITH OTHERS:
Internal: Works with faculty, staff, administration, and students. Will respond to requests for service or securing services or information from other departments across the University.
External: Responds to inquiries from prospective students, parents, etc. Works with community partners including advisory board members from BISE and ME and guests on campus, and interfaces with Gannon affiliate entities and companies.
We offer flexible work hours for eligible positions and a generous benefits package for full-time employees.
  • Retirement Plan (403b) with 7.5% company match after one year of service
  • Medical, Dental, and Vision Coverage
  • Paid vacation time plus 19 paid holidays
  • Wellness programs
  • Tuition benefit for yourself and eligible dependents
  • Professional Development
  • Free gym Access

Gannon University seeks excellence through inclusiveness and invites women and members of underrepresented groups to apply. Review of applications will begin immediately, and this position will remain open until filled. Gannon University is an Equal Opportunity Employer.
Required Qualifications
QUALIFICATIONS:
Education: Educational background equivalent to a high school degree/GED with specialized courses in bookkeeping and all standard office technologies is required. An associate’s degree is preferred with prior experience in higher education settings.
Experience: Three years of general secretarial experience; proficiency in using personal computers and application software such as Microsoft Excel, Word, PowerPoint, and Outlook is required.
Skills: Must possess excellent verbal, written, proofreading, and organizational skills; the ability to craft correspondence and reports independently with minimal supervision; the ability to read and comprehend work orders, written instructions, and procedure manuals; the ability to record accurate meeting minutes and disseminate information to stakeholders; the ability to multitask and prioritize responsibilities; the ability to adapt and utilize available technologies to fulfill essential functions; ability to ask direction if a course of action is unclear; and the ability to research and compile data. This position is extremely self-directed. The assumption is the incumbent will thrive in an environment where they are largely autonomous and proactive.
University Mission: Must be able to support and promote the University’s Mission.
Preferred Qualifications
An associate’s degree is preferred with prior experience in higher education settings.
Physical Demands
PHYSICAL REQUIREMENTS:
Must be able to meet the physical demands associated with a busy office and University environment.
WORKING CONDITIONS:
Work is performed in a busy office setting.
Exempt Status Non-Exempt
Position Classification Support Office
Position Type Staff
Employment Status Full-Time
Position Length 12M
Hours per Week 37.5
Work Schedule 8:00AM-4:30PM, Monday through Friday
Shift 1st

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