Science and Medicine Graduate Research Scholars Program Manager

The Science and Medicine Graduate Research Scholars (SciMed GRS) program seeks to enhance the experiences of underrepresented graduate students in the biological sciences. SciMed GRS is a unique program offering professional development, community resources, and funding opportunities for underrepresented minority students. The program currently supports over 140 students in 37 graduate programs spanning four schools and colleges on campus.
This is a full-time position that will assist SciMed Graduate Research Scholars staff with a wide variety of student services, programmatic, and administrative tasks. This includes:
-Development, coordination, and implementation of professional development resources and events for graduate scholars
-Development, coordination, and facilitation of community activities for graduate scholars
-Provide support and advising of program scholars. Meet individually with scholars regarding degree progress and academic progress, assist scholars with problem-solving and crisis intervention, make appropriate referrals to campus and community resources
-Maintain accurate records of student progress reports
-Administration of fellowship awards, including preparing materials, forms, and letters
-Prepare and publish printed and online materials and resources
-Website and database management and maintaining files and archival information
-Assisting with data reports related to recruitment, retention, and professional development
-Development, planning, and coordination of recruiting events. Meet with prospective students and serve as resource contact for prospective students
-Development of a stronger working relationship with diversity offices among schools and colleges on campus
-Additional duties as assigned by the SciMed GRS Director
A successful applicant will have experience in supporting a welcoming environment for students of all backgrounds and will have a strong commitment and experience with underrepresented STEM graduate education and interest in educational programming and student services. The selected applicant must:
-Work well with others in a collegial and professional environment
-Have excellent written and communication skills
-Have an ability to work both independently and collaboratively with a varied audience
-Demonstrate discretion and courtesy in dealing with faculty, staff, and students
-Have a flexible attitude and ability to effectively navigate evolving duties
-Demonstrate a high degree of interpersonal competencies with a proven ability to communicate in a welcoming and effective manner with varied audiences
-Have an ability to attend occasional evening and weekend events
The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all. We encourage applications from candidates who can demonstrate a commitment to diversity, equity, and inclusion.

• 15% Designs and drafts program specific materials and resources for an educational outreach program for adult students
• 30% Develops, facilitates, and evaluates educational outreach program content and materials for adult students
• 10% Identifies opportunities for adult educational outreach program improvement or new service development
• 25% Schedules and secures resources and communicates logistics in support of educational outreach program events and conferences
• 20% Support diversity, equity, and inclusion (DEI) programming initiatives to ensure student success

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required Qualifications:
-One year of experience working with students of multicultural backgrounds (e.g., working with students from multicultural backgrounds in the area of: academic affairs, or advising, or teaching, etc.)
-Familiarity with graduate academic programs in STEM fields (e.g., previous experience in an academic or STEM-related role; graduate student advising; graduate student support; or previous graduate school experience)
-Efficiently managing multiple tasks with multiple deadlines (organizing, prioritizing, identify and solve problems; consistently meeting deadlines; attention to detail; accuracy, etc.)
-Providing administrative and/or programmatic support to someone in a leadership role or to a team (e.g., coordinates schedules; prepares and submits reports; manages information electronically; assists with event planning/activities; liaison to internal and external partners; budget coordination)
-Supporting a welcoming environment for students of all backgrounds (e.g., engagement, safety, connectedness, support, etc.)
-Helping students achieve personal and academic excellence (e.g., connecting students with resources; tutoring or academic advising; mentoring students to help overcome challenges, etc.)
-Using word processing, email, spreadsheets, and database software to organize information, create mail merges, manage data, and perform basic analyses (Microsoft Office Suite, Google, etc.)
Preferred Qualifications:
-Basic website maintenance; experience creating scheduling polls (doodle, google forms); Qualtrics surveys
-Experience with communication and/or marketing tools (e.g., social media platforms, Mailchimp, Canva, etc.)

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Normal hours are 7:45am - 4:30pm, Monday through Friday. Occasional nights and weekends may be required for this position.

Ongoing/Renewable

Minimum $56,000 ANNUAL (12 months)
Depending on Qualifications
The anticipated salary range for this position is $56,000 - $62,000. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf . 

-A criminal background check will be conducted on the selected candidate.
-A one-year evaluation period will be required.
-Occasional night and weekend for special event work.
-The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Don't feel you meet every qualification? At the College of Agricultural and Life Sciences, we are dedicated to building a diverse, inclusive, and authentic workplace! If you're excited about this role, but your past experience doesn't align perfectly with every qualification, we still encourage you to apply. You may be just the right candidate for this role!
Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents:
Resume (REQUIRED)
Cover letter (REQUIRED)
References (REQUIRED)
Please use your cover letter and/or resume to address your qualifications for this position. Applicants that have the qualifications listed in this announcement should provide a relevant example(s) from their experience to illustrate how it satisfies the requirement. The written application materials will be used to determine who will advance to preliminary interviews.

Jen Herbert
[email protected]
608-265-4204
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Adlt&Stdnt Svcs Coord(OE002)

A07-COL OF AG & LIFE SCIENCES/RESEARCH DIV/SCIMED GRS

Academic Staff-Renewable

293809-AS