School of Nursing- Front Office Assistant

As our Front Office Assistant, you will be "the face" of the School on Nursing (SON) and serve as the initial point of contact for our multi-cultural student population and faculty. Every day you will provide reliable and enthusiastic customer service, greeting and providing assistance to walk-in students and community members, as well as handling general inquiries about our department and nursing programs via email, telephone, and mail.

Additionally, you will have administrative duties, which will encompass management of the mailroom and SON email account, groups, and listservs.  You will create SON badges and be in charge of badge machine equipment maintenance.  You will provide faculty/staff assistance, including new key requests and business card orders. You will also serve as support to our Program Specialists, and may assist with classroom moderating/proctoring as well as taking meeting minutes during departmental meetings. You will be responsible for scheduling/facilitating room setup for events and conferences, as well as coordinating the delivery of equipment when necessary. Beyond other daily tasks, you will also play a key role in new student orientation, pinning, graduation, and recognition ceremonies.

To thrive in this role, candidates must have a welcoming and friendly disposition, with a desire to help our students on their educational journey. A willingness to understand the School of Nursing programs and practices along with the ability to exercise discretion, confidentiality and independent judgement is a must. Excellent written and verbal communication skills, attention to detail, and knowledge of general office procedures and intermediate computer operations including office software, spreadsheets and databases will be invaluable. Individuals who possess initiative and the capacity to work independently under general supervision will be a great asset to the SON Team.

Minimum Qualifications:

High School graduation and one year office/administrative support experience, or an equivalent combination of training and experience.

Position Details:

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package,  including Tuition Waivers for employees and family members, and affordable medical, dental and vision coverage. New hires will be placed on the UA staff salary schedule , Grade 75, based on education and experience.

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

As a partner in shaping health care in Alaska, the University of Alaska, School of Nursing (SON) educates students for current and future
roles in local, state, national, and worldwide arenas, as well as for productive citizenship, personal growth, and professional nursing
practice.

The SON offers undergraduate degrees of Associate of Applied Science (AAS) in nursing, Bachelor of Science (BSN) in nursing, RN- BS, as well as graduate-level nursing degrees in several specialty tracks: Family Nurse Practitioner, Psychiatric Mental Health Nurse Practitioner-Family and Nurse Leadership and Education.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination .

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Angela Lashley at [email protected].

Advertised:16 Feb 2024 Alaskan Standard Time
Applications close:Open until filled