Rss Senior Contract and Grant Analyst (Hybrid/Remote)

Updated: Apr 18, 2024
Location: Irvine-Campus
Job Type:
Department: SOM Office of Research

Job Opening ID: 63210
Reports To: Director, Contracts and Grants
Working Title: Rss Senior Contract and Grant Analyst (Hybrid/Remote)
Department: SOM Office of Research
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006206
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career

Position Summary:

The School of Medicine (SOM) has a contract/grant portfolio of over $280M from Federal, State, non-profit and private Sponsors for basic and clinical research, clinical trials, training, and public service projects. The Research Support Services (RSS) unit in SOM Deans Office / Finance Division works with SOM departments and units with its Pre-Award support needs, acting as the Pre-Award Contract and Grant Analyst for the department and PI, providing the coordination, preparation, budget development and routing of all SOM/RSS client department proposals for sponsored funding (except for industry initiated/funded clinical trials which are support by the Center for Clinical Research). RSS, under the direction of the SOM Director of Contracts and Grants, oversees the compliance of contracts and grants within the SOM departments and units - this also includes post award compliance monitoring, providing oversight and training to departments/units as needed. The Senior Contract & Grant Analyst provides comprehensive research development services and review of School of Medicine sponsored research applications. The incumbent assists Principal Investigators with all activities related to applications for extramural funding including proposal and budget development and review; clinical trial cost analysis; regulatory procedures and approvals; application of sponsor and campus policies; and serves as a liaison with central administration on behalf of faculty and the School of Medicine. The incumbent also prepares regular and ad-hoc reports to faculty, Chairs, and the Director of Contracts and Grants.

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee the preparation and submission of research proposals (basic and clinical), and other transactions related to contract and grant management, and maintains contract and grant records in compliance with institutional research and sponsor policies. Works on proposals and develops proposal budgets of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and pre-award matters that may involve multiple investigators and / or multiple sub awards. Provides training and/or assistance to School of Medicine faculty or department staff in the preparation of grant proposals, routing procedures, Just-In-Time activities and compliant award management. Prepares and reviews proposals for Dean’s endorsement, ensuring: 1) proposal content is well articulated and follows agency regulations, as well as University policy and other applicable state and federal laws, 2) the proposal is responsive to sponsor interests and guidelines, 3) budget requests are accurate and appropriate, and 4) the proposal is compliant with CFR and CAS. Analyzes current School policies and procedures and implements changes for process improvement to meet federal, state and University requirements. Reviews changes in University, Federal and sponsor policies for applicability to current proposal preparation practices and award administration, and disseminating information to the School’s research community and implementing changes to ensure compliance. Attends appropriate trainings and forums to acquire professional knowledge of laws and regulations governing proposal development and UCI campus procedures. Miscellaneous contract and grant related Duties/Reports as assigned by School leadership.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

$72,000.00 - $95,000.00 (Annual Salary) Expected Pay Range within the Full Salary Range $66,700.00 - $118,500.00 (Annual Salary)

 

Required:

• minimum of 4-5 years of relevant experience

• Bachelor's degree in related area and / or equivalent combination of education, experience, training, and/or certifications.

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to manage significant volume of transactions. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated knowledge of effective grant funding processes, procedures and techniques Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors' guidelines. Knowledge of NIH grant policies governing the conduct of research, proposal submission procedures and management of awards.

Preferred:

Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Ability to perform complex financial analysis and customized reporting. 2 years UC research administration experience

Special Conditions Required:

Position may require some non-routine work hours in order to meet deadlines. Position is primarily remote but will require travel to UCI (main campus) a small number of times per year to participate in staff retreats, meetings, and events.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected] .

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