RSCH ADM 3 (Contract & Grant Analyst)

Computer Science (CS) is a large and complex academic department under the College of Engineering providing administrative and technical support for teaching, research, instruction, and outreach to the faculty and staff, as well as training to students within two undergraduate programs (1250+ majors), a large Graduate Group (250+ majors), and a large cohort of major and non-major students passing through CS courses each year (12,500 students/ 50,000 SCH). The nature of CS’s research/discipline is diverse and allows for the opportunity for collaboration across the campus, International Labs, and across the world. CS currently has 39 faculty and is expecting continued growth in the next several years. We employ temporary instructors throughout the year as well. We also employ TAs, GSRs, Readers, and Academic Federation titles. HR/Payroll issues are facilitated through the Campus Academic Unit Shared Service Center. Purchasing and Accounts Payable responsibilities are facilitated through the College of Engineering Purchasing Shared Service Unit. Department expenditures are ~$20M annually.

Within the Department of Computer Science, under general direction and supervision, responsible for the fiscal control, accounting, and reporting of all levels of contracts and grants awarded and full financial portfolio of Principle Investigators (PI). Works in a highly independent capacity as 1 of 2 financial analysts within the contracts and grants team, dealing with complex proposals and funding sources and serves as compliance officer and resource advisor to the faculty for pre- and post-award processes.

Responsible for the management of grants and contracts. Provides effort and cost sharing reporting, salary cost recovery, and analytical financial reports for a large, complex academic department with a variety of state, private and federal projects. Independently gathers, manages, and analyzes financial data from a variety of revenue streams, including state and federal grants, private grants, gifts, and other funding sources.

Responsible for budget preparation, review, fiscal analysis, effort reporting, regulatory research compliance oversight, and forecasting of extramural and department budgets. Monitor and maintain departmental, research, and project accounts associated with the annual operating budget. Departmental compliance expert on University policy and procedure for all department and research business processes. Independently serve as liaison and department representative to the Office of Research, Accounting and Financial Services, Business Contracts, and outside agencies including Federal and private sponsoring agencies as well as prime- and sub-contracting agencies. Provide highly complex financial and regulatory administration and analysis of cross- disciplinary extramural and intramural research proposals and awards. Independently develop and manage pre- and post-award processes and analysis for multi-investigator, multi-site, and multi-year research projects.

Position Information

PHYSICAL DEMANDS

• Physical Demands: Sitting – frequently; Work at a computer for extended periods of time. Lift/move boxes of financial documents for storage purposes weighing up to 30 lbs.
• Lifting Requirements: Up to 50 Pounds (Medium)
• Equipment Used to Perform the Duties: Computer and Peripheral Equipment - Frequently

WORK ENVIRONMENT

·       Work occasional overtime to meet workload deadlines and operation needs.

·       Vacation time limited during peak work cycles, such as fiscal close and extramural deadlines.

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum License/Certification:

·       Completed Research Administration Certificate (RAC) or ability to obtain within two years from date of appointment.

Minimum Education/Experience:

·       Experience in financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues and with compiling financial data and reports.

·       Experience in federal, state, and private grant budget preparation based on narrative methodological research plans and designs, analysis, and forecasting to control complex budgets as well as with financial reporting policies.

·       Experience providing leadership and decision making to solve problems and to evaluate business needs and critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Interpersonal and communication skills to effectively communicate and interact with Dean’s Offices, campus departments, Principal Investigators, CAO, staff, and students to ensure compliance with UCD policy and procedures.

·       Organizational skills to work with changing priorities and demanding workload to independently manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines.

·       Critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience with UC Davis accounting, purchasing, entertainment, travel, and business management practices.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Knowledge of UC Davis hiring/employment practices within an academic department.

·       Knowledge of generally accepted accounting principles, cost allocation methods, and accounting policies and procedures in an academic environment.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan  and strategic vision  for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.    

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .