Reunion Programs Associate

Updated: Apr 12, 2024
Location: Irvine-Campus
Job Type:
Department: Annual Programs

Job Opening ID: 67567
Reports To: Director of Reunion Programs
Working Title: REUNION PROGRAMS ASSOCIATE
Department: Annual Programs
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 006298
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5 M-F some nights/weekends
Employee Class: Career

 

Position Summary:
 
In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends. Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.
 
Under the supervision of the Director of Reunion Programs, the Reunion Programs Associate will work to support the implementation and execution of various reunion programs by coordinating marketing communications, providing administrative support and project management for the UCI Reunion Program, whose primary objective is to use an affinity approach to alumni engagement. The incumbent is a motivated, detail orientated individual willing to partner with university staff, and alumni to create opportunities for alumni to support the UC Irvine mission through service, events, communications, and philanthropy. The scope of responsibilities includes support of event planning, staffing and follow up, coordination of meetings and programs, alumni/donor interactions, budgeting, metrics tracking, communication and marketing plans and strategy, social media creation management, development and graphic design of collateral material, presentations, eblasts, and newsletters. The incumbent performs coordination of complex duties and changing priorities in a fast-paced environment. Attendance at evening and weekend events are occasionally required.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 

The expected pay range for this recruitment is $26.92 - $31.81 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $26.92 - $46.36 (Hourly Rate).
 
Required:
 

• 2-3 years of alumni or external relations work or similar. 
• Project management experience preferred 
• Experience with social media and or graphic design a plus
• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.
• Basic knowledge of the institution, its mission, vision, goals, achievements, policies, and infrastructure. 
• Organizational skills including skill to meet prescribed deadlines; event planning skills. 
• Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Analytical and critical thinking skills. 
• Applicable computer skills. 
• Ability to comfortably use MS Office programs, donor management databases, and familiarity design and all social media platforms.
• Ability to be flexible in working independently as well as collaboratively with alumni, friends, parents, faculty, staff, and volunteers to achieve defined goals.Uses initiative to organize and follow through with complex tasks to meet deadlines.
• Excellent judgment to deal with and disseminate confidential information.
   

Special Conditions Required:
 
• Must possess a valid California driver license and participate in the DMV Pull Notice Program. 
• May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position. Travel required and weekend duties as needed
 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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