Resource Analyst & Planner (Internal Employment Opportunity)

Oregon State University, United States

Updated: 2 days ago
Location: Corvallis, OREGON
Deadline: 17 May 2024

Position Details
Position Information


Department Univ Info & Tech Admin (JIS)
Position Title Coordinator-IT Project
Job Title Resource Analyst & Planner (Internal Employment Opportunity)
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
This is an Internal Employment Opportunity
University Information & Technology is seeking a Resource Analyst & Planner. This is a full-time (1.00 FTE), 12-month, professional faculty position.

University Information & Technology (UIT) is a mission-driven, dynamic IT organization leading digital transformation at Oregon State University to achieve the university’s ambitious goals of educating more students, making breakthrough discoveries in research, and expanding the university’s outreach and service to Oregon and the world. UIT sets IT strategies for all OSU organizations and encompasses the central organization that manages IT operations for the university, including its three campuses and services that reach students worldwide.
The Resource Analyst & Planner & (RAP) assists UIT leadership with planning, allocating and optimizing talent resources for the organization. In this role, the RAP profiles, plans, organizes, coordinates, evaluates the allocation of talent resources for IT projects. They are the partner of the project managers (PM), working with the PMs to identify and source the talent resources needed to accomplish the project, as well as to revise talent strategies across the lifespan of the project as needed. The RAP informs the organization’s demand for talent resources, ensures its capacity to meet staffing needs, and participates in the hiring and onboarding process across UIT. The RAP’s role is critical to digital transformation at OSU. They ensure UIT efforts are aligned for success with the right skills and experience for the right work, improving efficiency, building capacity, and exploring opportunities for talent development.
As a member of the Office of the CIO, and under the guidance of the Chief of Staff, the RAP collaborates with UIT’s HR Strategic Partner and is responsible for creating and managing growth in the core competencies of UIT talent pool. The Resource Analyst & Planner is accountable for inventorying the skill sets and professional experience of UIT staff to identify and recommend optimal allocation of resources, ensure efficient operations and successful project delivery. The RAP will assess the current talent pool against prioritized work and identify desired skills and experience level, optimizing talent management practices and identifying areas for growth. The RAP will focus on long-term outcomes, increase talent engagement, promote professional growth, and retention within UIT.
The RAP provides efficient and effective resource forecasting, planning and analysis to UIT leadership, enabling teams to deliver quality service. The RAP takes responsibility for the end-to-end planning cycle for each UIT division, including creating capacity plans, producing, and maintaining professional development schedules, monitoring, and flexing resources to meet future and immediate demand. They track the UIT budget for personnel and for staff augmentation services. This role requires the RAP to respond to a wide range of problem-solving situations, from strategic to real-time, requiring extensive use of data and analysis. The RAP will recommend corrective action to address short-term, unplanned events to close gaps and maintain high-performance teams.
Please note, all UIT team members are expected to meet the following commitments:
  • UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
  • UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.
  • Proactively securing and protecting OSU’s digital assets and information systems are crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements and to collaborate to find secure ways to support the OSU community.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
60% Resource Capacity Planning & Analysis
  • Creating, developing, evaluating, and continually adapting capacity plans to meet evolving OSU IT strategies, projects, and requirements.
  • Tracking UIT personnel and staff augmentation budgets to assess and forecast cost of talent resources supporting programs or projects.
  • Consulting with IT project managers on talent resource strategies and plans.
  • Generating and maintaining inventories of resource capacity, using forecasted demand and in-depth knowledge of projects and operations to create optimum staffing levels.
  • Observing, recording, and analyzing operational trends to support forward planning processes and ensure any remedial action is taken to eliminate resource risks.
  • Capacity planning: making sure that UIT’s resources have capacity for upcoming work, and monitoring IT talent’s workload, utilization, and overtime hours.
  • Advising the Chief of Staff and CIO Executive Team to resolve talent resource conflicts.
  • Conducting ongoing assessments and analyses of current work to directly support leaders and project managers with overcoming resource shortages through resource management strategies, including recommendations for staff augmentation contracts, reallocation of resources, staff assignments, etc.
  • Documenting and elevating issues related to an inability to meet committed work due to resourcing.
  • Supporting UIT’s portfolio manager with resolution of talent resource management problems and improving talent resource management processes, including help with securing staff augmentation resources.


20% UIT Talent Professional development
  • Delivering creative, relevant, and meaningful insights on professional development program(s).
  • Creating and managing a professional development path/ladder by class for IT roles based on future IT needs (career path with expected knowledge, experience and core competencies required by each level).
  • Working with managers to document talent’s current skills, experience, and core competencies, with the goal of maintaining updated resumes and PDs for every UIT talent.
  • Engaging and maintaining a relationship with UIT Executive Directors, Directors, Managers and Project Managers to promote alignment of PDs and expectations for professional development.
  • Working with Chief of Staff and CIO Executive Team on identifying opportunities for training, conferences, and certifications, including digital badges.

10% UIT Talent Acquisition & Onboarding
  • Working within HR guidelines to ensure composition of all UIT search processes meet standards (diversity, equity, and inclusion and use of a search advocate for all searches)
  • Engaging with search chairs by sharing standards for search process steps, and timeliness.
  • Maintaining the UIT Onboarding Documentation to be used during all onboarding of UIT talent, tailoring onboarding for each job.
  • Creating and driving onboarding processes for UIT talent that includes exposing them to the culture and strategies of OSU IT, departmental purpose, and connection with other talent, so that the new people feel a sense of community within UIT.

10% Talent Recognition
  • Actively participating in the OSU IT recognition committee and find new opportunities for awards (local, regional, state and national) and recognition of our talent.
  • Producing regular reporting, providing appropriate commentary to highlight any specific achievements, concerns, or areas of focus.
What You Will Need
  • Bachelor’s degree
  • 4 years of planning, resourcing, professional development, and/or related analytical skills
  • Excellent communication skills with an ability to articulate new ideas and concepts.
  • Detail oriented with a track-record of producing accurate and timely documentation.
  • Aptitude for problem-solving
  • Exceptional numerical reasoning, attention to detail and accuracy
  • Experience of working in a resource planning team
  • Knowledge of workforce planning methodology
  • Experience working in a fast paced, complex operational service environment, responding to changing demands.
  • A demonstrated commitment to promoting and enhancing diversity.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Experience working in an IT organization in higher education.
  • Strong experience in team management and effective resource planning.
  • Good knowledge of workforce management tools.
  • An in-depth understanding of manual forecasting methods and formulas.
Working Conditions / Work Schedule
This is a position primarily located in the Corvallis office with opportunities for some hybrid work.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $72,216 - $126,456
Link to Position Description
https://jobs.oregonstate.edu/hr/position_descriptions/152939

Posting Detail Information


Posting Number P08029UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/01/2024
Anticipated Appointment End Date
Posting Date 05/02/2024
Full Consideration Date 05/10/2024
Closing Date 05/17/2024
Indicate how you intend to recruit for this search Competitive / Internal
Special Instructions to Applicants
This is an Internal Employment Opportunity.
To ensure full consideration, applications must be received by 05/10/2024 . Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Andrew Wheeler at [email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

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