Residential Building Services Coordinator

Posting Details
Position Information

Position Title	Residential Building Services Coordinator
Position Type	Regular
Job Number	SA24824
Full or Part Time	Full-Time 40 Hours Weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$24.00-$26.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	The Residential Building Services Coordinator(RBSC) is the main liaison for facilities projects and issues in Chapman Housing. The RBSC coordinates with graduate admissions to provide housing resources for graduate students and assists with graduate placements. Additionally, the RBSC supports major RLFYE administrative operations by assisting with various departmental operational processes related to assignments, work orders, billing, check-in, and check out.
Responsibilities	Facilities Management Serve as liaison to Facilities Management, Campus Planning, Property Management, and Conference Services Represent RLFYE at Facilities Cabinet meetings twice a month Serve as main point of contact for facilities contracted vendors such as custodial, grounds, moving services, etc. Facilitate bi-weekly meetings with Project Managers and RLFYE Live On staff to work through any ongoing building issues Conduct building walkthroughs on a bi-weekly basis to report any Facilities issues Track and prioritize replacements and upgrades of existing Residential building furniture. Support and manage transitions into and out of summer with facility repairs, damage billing, and departmental inspections Graduate Housing Support Collaborate with graduate admissions programs to help graduate students find housing Maintain graduate housing interest database Housing Operations Support Provide support for various administrative processes in RLFYE including student billing, check-ins, check outs, and assignment changes. Partner with Admissions to clean housing database systems of possible cancellations or deferrals (“melt” list management) · Other Administrative Duties Assist with student and professional staff selection processes ·S Support RLFYE front desk operations Serve on division or University committees as appropriate Participate in appropriate departmental and campus meetings Other duties as assigned
Required Qualifications	Bachelor’s degree preferred Residence Life, student life or other student affairs experience strong preferred Experience with PeopleSoft and/or Starrez database systems Knowledge of Chapman University policies and procedures Bookkeeping and office management experience preferred Ability to exercise initiative and work independently Effective written and oral communication skills Ability to track, collect, and synthesize data in spreadsheets and report formats Ability to use tact and diplomacy and to maintain a high level of confidentiality Ability to effectively use software systems and adapt to new technology as needed Ability to present and lead training for students and professional staff Strong editing and proofreading skill Strong commitment to teamwork and student support
Desired Qualifications	Previous professional experience in a college student housing facilities and/or operations management Master’s degree in higher education, college student affairs, business, or a related field Knowledge of student development theory and issues relevant to higher education Experience with StarRez software
Special Instructions to Applicants	Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	3
Maximum Number of References