Research Team Coordinator

Updated: 22 days ago
Location: Chicago, ILLINOIS
Job Type: FullTime


PSD Data Science Staff

About the Department

The University of Chicago Data Science Initiative (DSI) is a collaboration of scholars, researchers, educators, and practitioners pursuing the methodological, societal, and domain-oriented challenges of our increasingly data-centric world. The DSI is a research center setting the intellectual agenda for the field and an innovator and provider of data education at the undergraduate, graduate, and professional levels. Integral to DSI’s success includes the rewarding engagement outside the walls of the University through meaningful partnerships with industry, government, and the community.

Job Summary

The Research Team Coordinator provides managerial and administrative oversight of the Data Science Institute’s research programs and grants. The incumbent performs a range of professional activities in support of research initiatives, seed funding, undergraduate research programs, postdoctoral scholar’s programs and DSI faculty research grant support. Reporting to the DSI Director of Research Programs and Strategy, the Research Program Admin works to meet the needs of the DSI to ensure effective and efficient operations and advance DSI research and postdoctoral programs. This position provides professional support for grant administration, purchasing, procurement, program operations and planning, and academic events and activities.
This position is eligible for a hybrid work schedule.


  • Maintains awareness, reporting timelines, spending and budget management and annual communications needs for all DSI-administered internal research grants.

  • Provides Director of Research and Chief of Staff with budget updates as needed.

  • Assists in purchasing, reimbursement and monitoring expenses for programs and initiatives.

  • Works with the Director of Research and the Research team to coordinate and supervise the Institute’s daily operations.

  • Implements protocols for evaluating the effectiveness of research programs.

  • Assists DSI leadership team with operational and administrative needs as requested.

  • Supports the day-to-day administrative and resource needs of the DSI’s postdoctoral scholars and preceptors.

  • Assists in event planning and execution, including creation of workflows and other necessary tracking documents to ensure details are appropriately managed and timelines are attended to.

  • Assists in the pursuit of grants and foundation proposals. Supports proposals by working closely with DSI leadership and faculty when appropriate.

  • Helps plan and execute events in service to the DSI’s research and educational mission.

  • Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.

  • Interacts with faculty, researchers and staff for committee work or information.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.



Preferred Qualifications


  • Bachelor’s degree or higher.


  • Progressively responsible research or academic program administrative experience.

  • Previous experience in academic institutions.

  • Previous experience with quality improvement practices.

Preferred Competencies

  • Previous experience in an University setting.

  • Self-starter who can operate in a complex administrative environment with limited oversight.

  • Attention to detail.

  • Familiarity with general business practices, in particular budget and deliverable tracking.

  • Commitment to providing a high level of service and working in a team environment.

  • High degree of professionalism and emotional intelligence.

  • Ability to handle confidential information with utmost discretion.

  • Excellent interpersonal, oral, and written communication skills.

  • Ability to handle multiple tasks simultaneously and under tight deadlines.

  • Strong analytical and organizational skills.

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Working Conditions  

  • This position is eligible for a hybrid work schedule.

Application Documents

  • Resume/CV (required)

  • Cover Letter (required)

  • References (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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