Updated: about 2 months ago
Location: Seattle, WASHINGTON
Deadline: 08 Apr 2022

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The University of Washington's Division of Medical Oncology includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

The Division of Medical Oncology has an outstanding opportunity for a Temporary Research Study Assistant. This individual will promote the research objectives of the Gastrointestinal (GI) Program in the Division.  This position works with Research Manager to facilitate investigator-initiated and pharmaceutical-sponsored clinical trials.

The Research Study Assistant will work to provide administrative and technical support to the research team to collect and abstract clinical data from medical records and research charts. It is critical that this person be able to prioritize numerous concurrent tasks. This position also needs to manage both short term and long term multi-step tasks.

A key mission of the GI Program is the conduct of basic, clinical, and translational Gastrointestinal (GI) Oncology research. At any given time, multiple clinical treatment trials are actively accruing at the SCCA. Under the direction of the GI faculty, this individual provides professional level support for clinical research studies involving human subjects.

General Responsibilities:

Under the general direction and supervision of the Gastrointestinal (GI) Research Manager, provide general research support and assistance for the GI research program. This position must be able to work independently on multiple research projects, prioritizing work with simultaneous and competing timelines. This position requires daily interaction with Research Coordinators, Program Operations Specialist, health care personnel (e.g. physicians, nurses, patient care coordinators, patient service representatives, and medical assistants), industry sponsors, and any other groups integral to the successful completion of the research projects.

Specific Responsibilities:

Patient-Centered Research Support – 55%

-Complete laboratory requisition forms and assemble specific lab kits for upcoming research subject visits.

-Independently track and process research subject blood and urine samples following study specific guidelines for storage and/or shipping.

-Independently request, track, and process tissue samples and radiology scan copies from both internal and external providers.  Follow study specific guidelines for collection,
labeling, and/or shipping.

-Collate and maintain clinical information from multiple sources into research charts, study binders, etc.

-Obtain medical records from external providers and facilities.

-Interact with patients at study visits to collect data, as needed.

-Independently track and maintain research subject schedules based on complex protocol-specific requirements.

Data Coordination, Abstraction and Analysis - 35%

-Resolve and answer data queries with minimal errors. 

-Principally responsible for maintaining computer spreadsheets and databases for research studies.

-Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.

-With study team, draft scheduling request orders to meet study protocol requirements.

-Assist Research Coordinators study-specific or program data acquisition forms.

-Work professionally with sponsor representatives to review and correct data recorded in the case report forms.  Exercise independent judgment on query resolutions.

-Assist Research Coordinators in preparing and conducting sponsor monitoring visits.

-Assist Research Manager and Program Operations Specialist as needed to support operations of overall research program.

Research Program Administration Support – 5%

-Monitor and stock administrative supplies.

-Manage incoming/outgoing faxes and mail.

Regulatory Coordination- 5%

-Assist research staff with ongoing IRB and other regulatory submissions.

-Perform related tasks as assigned.   


Two years of college-level course work in a relevant academic area AND one year of appropriate experience OR equivalent education/experience.

Experience in a medical facility or lab.

Experience abstracting data from medical records. 

Experience working with Microsoft Office (Outlook, Word, Excel, Power Point)

Effective organizational and problem-solving skills.

Ability to work concurrently on multiple projects and work independently with minimal supervision.

Strong interpersonal, teamwork and customer service skills.


BA/BS in a science-related field or two years experience in the medical field

Familiar with medical terminology; Experience in medical setting

Understanding of clinical trial research processes

Prior working experience at the UWMC, FHCRC, and/or SCCA

Conditions of Employment:

This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.  Work hours may exceed 40 hours per week and can be deadline dependent.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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