Research Security and Export Compliance Technical Specialist

Updated: about 1 month ago
Location: Pasadena, CALIFORNIA


Posted: 09-May-24

Location: Pasadena, California

Salary: Open


Physical Sciences

Internal Number: 5244653

Research Security and Export Compliance Technical Specialist
Job Category: Fulltime Regular
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Research Security and Export Compliance Technical Specialist is a member of the staff of the Caltech Office of Export Compliance (OEC) and reports to the Director of Export Compliance. The OEC is under the direction of the Office of Research Policy, Office of the Vice Provost for Research and is responsible for supporting the Institute community to understand and comply with export control laws and regulations and to work, in coordination with the Office of Research Compliance, to support the Institute's research security program to comply with the National Security Presidential Memorandum 33 (NSMP33). The Office of Research Policy is focused on compliance with highly technical regulations, but in such a way as to foster the ongoing research and education activities of Caltech.
The successful candidate must have good analytical skills and the ability to interpret complex government regulations; the ability to research and analyze technical parameters of a product or technology for export controls; the ability to conduct document review to determine whether information falls under the export control regulations; prepare licenses and develop processes; perform internal assessments of export and import procedures. The Research Security and Export Compliance Technical Specialist will serve a critical role by ensuring Caltech research complies with legal and regulatory obligations related to export and import control, research security, and all relevant University policies. In their oversight role, they will help maintain and continuously improve a robust, integrated, and effective compliance program; partner with campus process owners to identify and address regulatory requirements and implementation; and provide strategic oversight to staff and faculty with related responsibilities within their departments. Their role will support bringing a thorough understanding of related laws and regulations, such as the International Traffic in Arms Regulations, Export Administration Regulations, Office of Foreign Assets Control, and demonstrate proven skills in risk-based analysis, decision-making, communications, and team player.
Essential Job Duties
  • Conduct project assessments and reviews for compliance with export regulations, the NSPM-33/Chips & Science Act and Caltech policies. Assessment and review includes review of project personnel, international collaborations, restricted party screenings, compliance with sponsor requirements and export license determinations. Interface with project personnel to implement any requirements and written rationale in support of review, as required.
  • In collaboration with the Caltech Conflict of Interest Manager, review international collaborations for export and NSMP-33/Chips & Science Act compliance and interface with faculty and researchers to ensure compliance with relevant export and research security requirements and regulations.
  • Provide technical review and analysis of technologies and items for export compliance and research security, as applicable, to ensure compliance with regulatory and safeguarding requirements.
  • Work closely with researchers, staff, and internal and external stakeholders to assess and address existing and potential export control and research security issues.
  • Work with researchers to gather sufficient information to conduct export classification/license determination of projects and shipments, including classification/license determinations of hardware, software, technical data, technology transfers, and preparation of export licenses.
  • Interface with staff and researchers to conduct export license determinations for the Department of Homeland Security I-129 process.
  • Prepare and submit export licenses, Technology Control Plans, Security Plans, and serve as primary liaison between custom's broker and Caltech.
  • Work with the Caltech Conflict of Interest Manager, the Office of Research Compliance, and other offices, as applicable, to develop procedures to ensure export and research security compliance guidance to campus researchers and staff.
  • Develop procedures and provide export compliance guidance and export awareness training to campus researchers and staff consistent with current regulatory requirements.
  • In conjunction with the Caltech Conflict of Interest Manager and relevant stakeholders, develop and provide export and research security awareness training and other resources to campus process owners and researchers.
  • Assist in further developing and updating the export compliance and research security programs and ensure appropriate risk protection.
  • Perform internal campus assessments to determine effectiveness of export compliance and research security procedures.
  • Other duties as assigned.

Basic Qualifications
  • Bachelor's degree.
  • Five or more years of relevant experience required.
  • Must possess excellent communication and writing skills with the ability to exchange information and interface effectively with faculty, all levels of staff and researchers, government officials, and vendors.
  • Ability to interpret government regulations and analyze against technical specifications of a product or technology.
  • Ability to work independently by applying import and export rules and regulations to daily activities and exercising sound judgment.
  • Experience with U.S. Export regulations and laws (ITAR, EAR and OFAC) and experience with export/import classifications and denied party screening requirements.
  • Experience with import and export control commodity classifications and export/import license application preparation and submittal.
  • Effective team player, with the ability to work well with people; ability to work independently with good interpersonal skills.
  • Requires ability to handle confidential matters with discretion and exercise good judgment.
  • Excellent organizational skills; ability to work on multiple concurrent tasks and projects and ability to re-prioritize on a continuous basis.
  • Strong attention to detail.
  • Strong planning and process-oriented skills.

Preferred Qualifications
  • MS or PhD degree preferred.
  • Strong engineering or other demonstrated technical background such as experience working with space flight projects, aerospace/defense industry, or related areas such as semi-conductor, sensor, detector, optics, or laser industries.
  • Experience with ITAR, EAR, DOE, OFAC regulations and NSPM-33, the Chips and Science Act, and related guidance, rules, and regulations.
  • Licensed U.S. Customs Broker or good working knowledge of the Harmonized Tariff Code.
  • Excellent computer skills; prior experience with eCustoms, Excel, Microsoft Word, AES, SNAP-R and D-Trade.

Required Documents
  • Resume
  • Cover Letter

To be considered for this position please visit our web site and apply on line at the following link:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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