Research Group Coordinator

19-Mar-2024

Faculty of Arts and Sciences

65186BR

Job Summary

Harvard University Department of Earth and Planetary Sciences is looking for a new Research Group Coordinator. The Research Group Coordinator works closely with up to four faculty and manage all aspects of their teaching and research activities, including general administration, research administration, event organization/support, and other responsibilities. The Research Group Coordinator reports to the Associate Director.

Position Description

Administration

Performs a wide range of administrative duties requiring knowledge of University and departmental policies and procedures. Serves as primary contact for faculty members’ research groups and liaise with lab, department, University, and external stakeholders.

Serves as a source of information on complex fiscal policies and procedures including restrictions imposed by grant terms or reimbursement policies, and advises faculty and research groups on existing options or alternatives.

Organizes seminars, course trips and other events for faculty research groups. Prepares documents such as letters, reports, memoranda, and course materials. Responsible for maintaining and updating faculty and event websites.

Sponsored Research and Finance

Assist with pre- and post-award administration of federal and non-federal sponsored grants and departmental funds.

Prepares budgets and grant submissions for sponsored funds, oversees sponsored and non- sponsored accounts, monitors balances, and reconciles accounts.

Compiles financial projections for use in planning and decision-making.

Responsible for purchasing and processing payments of vendor invoices, corporate card payments, and individual reimbursements, and research accounting discrepancies.

Other

Assist with new research group coordinators training and provide departmental back up support as needed. Performs related job duties as required.

Basic Qualifications

A minimum of three years related experience in administrative or financial support.

Additional Qualifications and Skills

Bachelor’s degree strongly preferred. Ability to communicate effectively and professionally in writing and verbally. Ability to work independently with minimal supervision as well as work effectively as part of a team. Ability to handle complex and confidential information with discretion. Must be flexible, able to set priorities, and manage deadlines in a fast-paced environment. Must have outstanding organizational skills and a meticulous attention to detail. Demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple supervisors and manage competing priorities, meet deadlines, and follow through on projects.

Advanced Excel, Word, and Internet research skills required. Commitment and interest in serving in key support role critical. Strong customer service orientation, good judgment, and flexibility is required. The ability to handle confidential material with tact and discretion is essential.

Working Conditions

Work is performed in an office and laboratory setting.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

A resume and cover letter must be submitted in order to be considered for the position.

Harvard University will not provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. 

About Us

All formal offers will be made by FAS Human Resources

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Department

Department of Earth and Planetary Sciences

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

9am to 5pm, Monday to Friday

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.