Research Data Assistant - 129147

UCSD Layoff from Career Appointment: Apply by 4/08/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/22/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 postdoctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education, and patient care are intertwined, and are integral to the goals of the department.

The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Host-Microbe Systems and Therapeutics; Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education, and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children’s Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education, and clinical excellence.

The Division of Environmental Science & Health is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers, and education to the public about pregnancy and lactation exposures and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post-doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and 4) conducting clinical research to better understand the causes, prevention, and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state, and industry-sponsored grants and contracts totaling over $60 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

This position works on the MotherToBaby Pregnancy Studies focused on research identifying safety and risk of exposures to chronic conditions, medications, vaccinations, and other types of exposures on pregnancy outcome. The position requires tact and strict confidentiality in the handling of sensitive information, as well as independent judgment and organizational skills to prioritize demands. Under the direction of the manager, the Research Data Assistant is responsible for various administrative and data quality assessment tasks related to study administration. Responsibilities include, but are not limited to, tracking medical record release form and medical record receipt status, data entry, invoice processing, procedure auditing, communicating with participants and health-care professionals, and other general administrative duties.

• Demonstrated organizational and multi-tasking skills, with the ability to work efficiently, follow direction, document accurately, and pay close attention to detail.

• Ability to work independently and communicate effectively, in person, over the telephone, and through video meetings.

• Proven professionalism and interpersonal skills in working with staff and outside study personnel at various levels of responsibility.

• Ability to maintain confidentiality and adhere to all requirements and IRB guidelines in regard to PIH/PII.

• Ability to process, organize, photocopy, scan, and file a large volume of medical records and medical record release forms.

• Effective interpersonal skills, including tact, diplomacy, and flexibility. Clearly communicate ideas and issues verbally and in writing. Interact effectively with individuals at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

• Ability to understand and apply University, Campus, and Federal policies and regulations.

• Experience in reviewing medical records for completeness. Experience reviewing data-entry for accuracy in a setting in which multiple users are accessing the database.

• Knowledge of scientific and medical terminology.

• Experience in working with medical terminology, pharmaceutical and birth defect terminology, and or theoretical knowledge of biology, chemistry, and/or embryology.

• Previous experience requesting medical records in a healthcare setting.

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $70,052 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $33.55

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.