RESEARCH COORDINATOR

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The UW Department of Pediatrics is dedicated to improving the health of all children and adolescents by educating physician leaders of the future, advancing research, advocating for children, and providing the nation's best pediatric clinical care.  We are committed to building a diverse and inclusive faculty and staff. The Department of Pediatrics, Division of Neonatology has an outstanding opportunity for a Research Coordinator.

The Division of Neonatology is a large Division with faculty and administrative offices located at two primary sites: 1) UW Medical Center and Health Sciences Building, and 2) Seattle Children's Hospital. The division faculty members provide clinical services in Neonatal Intensive Care Units (NICUs) throughout the Puget Sound Region.  Research programs include basic laboratory science, single and multicenter clinical trials, educational scholarship, ethics, and global neonatal health research. The division manages a highly respected, ACGME-accredited fellowship training program and actively participates in resident training and medical student education. The mission of the Division of Neonatology is to improve neonatal outcomes by providing outstanding, compassionate care for babies and families, educating the next generation of neonatal caregivers, and by advancing neonatal scholarship.

The Research Coordinator (RC) will provide support for new or ongoing research projects and/or division quality improvement studies and will independently maintain clinical and research protocols. The RC will work under the general direction of Research Principal Investigators (PI) and Division faculty. The RC will prepare study materials as requested by faculty investigators, and coordinate data collection efforts which may include collaborating with other organizations.

The position is eligible for either a hybrid model or a 100% remote model.

RESPONSIBILITIES:

50% Research Protocols Development
• Prepare submission of IRB and SAC applications, renewals, and correspondence; ensure IRB documents are completed, and all deadlines are met
• Prepare informed consents/assents and ensure that only currently approved versions are used; ensure forms contain the required elements, information, and appropriate language level
• Assist PI in the submission of grant applications and other funding opportunities
• Review selected protocols for feasibility for department participation; ensure protocol feasibility is completed and accurate; monitor to ensure the division complies with regulations, policies, and procedures of granting agencies, Seattle Children’s, and the University of Washington
• Review protocol, determine appropriate tests and schedule of appointments based on research protocol; ensure visit procedures are noted; ensure eligibility criteria are documented on all patients, and only eligible patients are enrolled
• Along with the investigator/research team, determine patient eligibility for studies
• Prepare study budgets and contracts; account for all costs
• Along with the Investigator, explain studies to patients/families, and when applicable, consent patients/families for minimal risk studies (registry studies, blood collection studies, etc.)
• Assist clinical staff in monitoring and reporting Adverse and Serious Adverse events; ensure protocol deviations, violations, adverse events, serious adverse events, and research patient complaints or problems are promptly and documented and communicated to the IRB/SAC when applicable
• Organize and participate with PI and research team members in Protocol Implementation and Study Initiation Meetings; ensure meetings are organized and run smoothly, and follow-up from meetings is completed promptly

20% Data Analysis & Regulatory Compliance
• Generate, review and track clinical trial regulatory and data collection documents (source and CRF); ensure documentation is thorough, accurate, and meets standards
• Identify, recruit, schedule, and enroll subjects for participation in research studies; ensure patients are enrolled promptly
• Make detailed observations, and accurately document research data from multiple sources
• Compile and organize research data, create research databases and perform consistency checks; ensure data collection is timely, standardized, organized, and accurate with minimal errors
• Communicate protocol/study-related information and progress to PI and research team members; ensure communication with the research team is comprehensive, organized, timely, open, and honest
• Participate in site monitoring visits/audits; ensure visits/audits are completed with minimal queries, requirements for data submission are met, and data is supported by source documentation
• Assist PI/research staff with preparing written progress reports and protocol-related information; ensure study files are maintained in compliance with FDA, PHS, and UW guidelines; ensure data is maintained in a manner suitable for analysis and evaluation consistent with patient confidentiality and HIPAA requirements
• Ensure IRB/SAC Renewals, protocol violations, adverse events, and research patient complaints/problems are promptly and documented and communicated to the appropriate committees (IRB/SAC)

10% Collection & Processing of Research Samples
• Organize specimen processing instructions for research specimens; ensure instructions for obtaining and processing research samples are current, accurate, and updated regularly
• Assist clinical staff in the collection of research specimens and test/procedures; ensure specimens/tests/procedures are obtained/conducted per research protocol
• Organize supplies and equipment needed for obtaining, processing, and shipping research samples; precisely prepare and ship specimens; ensure specimen collection and shipping meet regulatory standards/specifications
• Ensure lab supplies and equipment are readily available and are current

10% Research Program Development
• Participate in departmental research meetings
• Participate in preparing and reviewing departmental research Standard Operating Procedures (SOPs)
• Assist the research team with the orientation of new research staff

10% Hospital and Department Education work
• Research, identify and attend national and local research conferences/workshops/meetings and other pertinent educational opportunities
• Attend yearly research workshops and quarterly research brown bag events
• Keep abreast of literature related to clinical research in general, as well as research-specific to the clinical area

Minimum Qualifications:
• Bachelor’s degree in Nursing, Pre-Med, or related Biological Science, Social work or related scientific or relevant health-related fields
• Minimum of three (3) years of related research experience
• Excellent written and verbal communication skills
• Proficiency with standard MS Office software, including Word, Excel, and PowerPoint
• Proficiency with Zoom and Microsoft teams, including videoconferencing, data sharing, and communication.

Desired Qualifications:
• Master’s Degree in a scientific discipline or related field
• CCRA certification
• Database management skills
• Pediatric research experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.