Research Advancement Admin Sr - Sponsored Account/Financial Analyst

Updated: about 2 months ago
Job Type: FullTime
Deadline: 27 Apr 2021


Campus: Tempe

Research Advancement Admin Sr

Job Description

The School of Electrical Computer and Energy Engineering Research Advancement (RA) Team is looking for someone interested in making a difference in the world, working with faculty who are making globally impactful advances in research, and having a career in a profession with various opportunities for growth.

The position will be primarily dedicated to post‐award management but may include coverage of pre‐award functions (such as proposal preparation and submission) during high volume deadlines. Under administrative direction, this position will be responsible for providing post‐award financial, accounting, and administrative support for both sponsored and program accounts for faculty.

The successful candidate must be able to creatively solve problems and demonstrate the ability to balance a high level of attention to detail while supporting a high volume of research-intensive faculty. The applicant is expected to exercise autonomy and decision-making authority and have an eagerness to participate in identifying, developing, and implementing significant process improvement changes related to post award administration for the ECEE RA team. This position allows for the opportunity to impact not only the ECEE team, but all the Schools of Engineering by participating in process improvement and providing post‐award and pre‐award cross training relating to research administration.

This job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Job Family

Research Operations

Department Name

Sch Elect Comptr & Energy Engr



Scope of Search

Arizona Board of Regents

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,900 - $66,000 per year; DOE

Essential Duties

  • Manages complex awarded projects in accordance with University and sponsor regulations. Prepares standard and nonstandard accounting reports for ASU research investigators.
  • Works in conjunction with ORSPA and ASU research investigator to ensure timely and highly accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
  • Works as an administrative resource to ASU research investigators, provides guidance and counsel during management, to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements.
  • Administrative resource to ASU research investigators, ORSPA staff, and other research administrators in School to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.
  • Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
  • In conjunction with and in support of ORSPA, provides assistance in securing additional information during negotiations as necessary; reads award documents to determine restrictions and other pertinent information.
  • Assists ASU research investigators with renewals and periodic reports for grant agencies.
  • Provides guidance to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, monitor compliance issues and assist in resolution, account close out.
  • Analyzes, reconciles, and reports financial information for a high volume and complex portfolio of sponsored and local accounts; forecasts account to avoid deficits and resolve residual balances, and gathers and analyzes information from the Enterprise Research Administration (ERA), Workday and other sources for customized detail and summary reports.
  • Coordinates with ASU research investigators to assist in planning appropriate payroll/financial support for research personnel supported from grant funding and cooperates with department Business Office in order to facilitate necessary outcomes. Leads the recurring payroll renewal processes for the School.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills and methods as appropriate to address questions and/or concerns.
  • Works with the School and University annual budget preparation process and reviews all budgets entered for accuracy and identify corrections.
  • Manages, reviews for accuracy, and tracks records regarding effort, cost sharing, and faculty commitments.
  • Effectively interacts with diverse groups of faculty, staff, and students; interpret and guide students, faculty and staff with adhering to and complying with university, college, school, and sponsored guidelines.
  • Works independently under deadlines, manages multiple responsibilities and duties, with interruptions, and in unclear and/or changing situations.
  • Maintains and continually improve technology skills to be able to efficiently and effectively solve challenges and forecast trends.
  • Performs other duties and responsibilities as assigned.

Minimum Qualifications

Bachelor's degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Experience in preparing and producing complex/detailed documents, financial reports, spending projections, and related materials for a high volume of awards.
  • Experience in being a problem solver who takes initiative, manages a complex workload effectively and sets priorities while being flexible.
  • Experience working independently as well as a member of a team.
  • Demonstrated knowledge of the policies, procedures and requirements of all applicable regulations governing management of complex grants and/or contracts for sponsors such as NSF, NIH, DOE, ONR, AFOSR, AFRL, and ARO.
  • Demonstrated knowledge of higher education, Board of Regents practices, RSP policies and procedures, and Sponsored Research.
  • Evidence of effective communication skills and a high level of customer service.
  • Experience in using Microsoft Office Suite (Excel, Word, Outlook, etc.) and Adobe Pro Acrobat.

Working Environment

  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
  • Use office equipment including a desktop computer.
  • Lift up 20 pounds.
  • Clearly communicate to perform essential duties.
  • Work independently within a complex structured team.
  • Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Department Statement

The School of Electrical, Computer and Energy Engineering (ECEE) brings together university faculty, students and companies to develop collaborative relationships and solutions. Our degree programs in Electrical Engineering are widely recognized and offer opportunities for students to participate in research.  Our research efforts are aligned with national and international efforts to address worldwide challenges in energy production and distribution, health care technology and delivery, sustainable development and economic growth, communications technology and information management, and global security.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

This job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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