Research Advancement Admin Sr

Updated: about 2 months ago
Job Type: FullTime
Deadline: 11 Apr 2023


Campus: Downtown Phoenix

Research Advancement Admin Sr

Job Description

This position is primarily dedicated to pre-award management but may include limited post-award functions. The successful candidate will have responsibility for the development, preparation, and submission of sponsored project proposals to various funding agencies. A key responsibility of this position involves coordinating the work of teams that write and submit education and workforce dev grants, cooperate agreements, and related awards. This includes helping teams develop and manage timelines and related writing assignments, and prepare grants, proposals and associated budgets in accordance with grant/sponsor standards and requirements. The position works closely and in conjunction with deans, research and the Director of Research Initiatives, Support, and Engagement (R.I.S.E.) to identify and prioritize grant and proposal opportunities in support of strategic initiatives, objectives and goals.

Job Family

Research Operations

Department Name

Edson Research Faculty & Staff



VP Code


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $75,000 per year; DOE

Close Date

11-April-2023- EXTENDED

Essential Duties

  • Performs funding searches on a variety of organizations, including federal, state, local, and private foundations, and disseminates information on funding opportunities to researchers
  • Supports researchers with proposal submissions, which includes the review of funding announcements for eligibility and requirements, development of proposal plan, budget development, proposal generation, overall review to confirm compliance to funding requirements, and facilitates submission with ORSPA
  • Reviews proposal against guidelines before sending to the Office of Research and Sponsored Projects Administration (ORSPA) for official submission
  • Independently responds to and initiates correspondence regarding matter pertaining to assigned functions
  • Assists subrecipients with questions related to completing necessary paperwork, i.e. subrecipient commitment forms
  • Prepares and delivers training on pre-award processes to faculty, postdoctoral researchers, and graduate and undergraduate students
  • Assist with post-submission action items requested by the sponsor such as Just-In-Time requests, revised budgets, scope of work, additional certifications, current and pending or other support documents, etc.
  • Works with the researcher and ORSPA to set-up new award project accounts
  • May assist faculty with limited post-award management duties, which includes mandatory technical and financial reporting to sponsors, project account reconciliation and expense forecasting, and financial document processing
  • Performs other job-related duties as needed by the unit

Minimum Qualifications

Bachelor's degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Experience in providing ideas and recommendations to resolve routine issues
  • Experience supporting a customer group and working with other internal university contacts
  • Experience effectively responding to complex situations involving a numerous and sometimes competing university constituencies and navigating complex environments with evolving priorities and communication plans
  • Experience taking initiative, being diplomatic and pro-active, effectively managing stressful situations
  • Experience with deadlines and keeping a team on track for successfully meeting those deadlines
  • Experience documenting activities, tracking progress, developing schedules and implementing action plans to meet project and/or team goals
  • Experience in preparing detailed documents, proposals, reports, budgets and/or other related materials
  • Demonstrated knowledge of budgetary principles, practices and procedures
  • Experience in understanding overall unit objectives/goals with ability to work effectively across boundaries
  • Experience analyzing data for identification of trends
  • Demonstrated knowledge of federal and state regulations governing management of grants and contracts
  • Experience in research advancement (i.e., grants management/support) in a higher education setting
  • Experience interpreting funding announcements (requests for proposals) and guidelines from sponsors such as the National Science Foundation, National Institutes of Health, Health Resources and Services Administration, Department of Defense, and various state and philanthropic organizations
  • Experience in MS Office programs, including Outlooks Word, Excel and Adobe Acrobat
  • Experience with ASU systems, including ERA, Workday and PeopleSoft

Working Environment

  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking
  • Use office equipment including a desktop computer
  • Ability to clearly communicate to perform essential duties
  • Ability to work both independently and within a complex structured team
  • Exercise judgement within defined procedures and practices to determine appropriate action.

Department Statement

Edson College of Nursing and Health Innovation at Arizona State University is an inclusive world class enterprise of discovery that prepares innovative, evidence-based healthcare providers, educators, leaders & researchers to optimize health in a culturally diverse global community.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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