Research Administrator, Pre Award, UNLV Sponsored Programs [R0138844]

Updated: 4 days ago
Job Type: Contract

The University of Nevada, Las Vegas invites applications for Research Administrator, Pre Award, UNLV Sponsored Programs [R0138844]

UNLV Administration offers eligible employees the opportunity to work remote from home, in the office, and/or on a flexible schedule.


The Research Administrator assists faculty members, principal investigators and department grant administrators in the development, preparation, and submission of sponsored proposals for research, service projects, and other creative activities.

  • Prepare, review and submit proposals and ensure proposals are complete, in compliance with university and NSHE/UNLV policies, state and federal laws and regulations, and align with the policies, procedures and requirements of sponsoring agencies.
  • Assist faculty and staff with the development and review of proposal budgets
  • Submit applications through federal and non-federal online submission platforms including NASA, NIH, NSF, DOE, and
  • Submit highly complex proposals to an extensive variety of agencies involving one or more of the following situations: multiple departments; multiple institutions (subawards); institutional cost-sharing; institutional commitment proposals; training grant applications.
  • Educate and train faculty and staff on all aspects of proposal development and submission.
  • Utilize and become proficient in Cayuse for grant management activities.
Primary Job Duties
  • Promotes competitive research and other scholarly activity proposals that comply with agency requirements as well as institutional requirements.
  • Provides critical analysis and guidance in the review and interpretation of funding opportunity announcements.
  • Answers inquiries that require an explanation of rules, regulations and procedures that require knowledge of the individual program and a high degree of problem-solving, and analytical and creative thinking.
  • Responsible for managing a significant volume of proposals.
  • Prepares, reviews and educates faculty and staff on detailed proposal budgets.
  • Provides proposal component review on budgets, CV/Biosketches, required templates, standard forms, and the narrative to ensure compliance.
  • Reviews and endorses completed proposals to ensure use of the correct processes, forms and submission requirements.
  • Collaborates with other University groups such as Principal Investigators and study teams, IRB (Office of Research Integrity), Risk Management, sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UNLV policies and procedures, and applicable agency guidelines, laws and regulations.
  • Serves as a resource on Pre-award activities and overall technical resource to principal investigator and other university staff.
  • Maintains standards: budget templates, standardized checklists for core staff and PI's tailored to the sponsor/mechanism, standardized filing system using shared drives.
  • Provides advice to faculty and staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations and terms and conditions.
  • Assists faculty and staff with registration, affiliations and training on all major submission portals.
  • Communicates with extramural agencies on proposal and grant-related matters.
  • Works closely with the Grants & Contracts and Financial Research Administrator teams on various issues related to proposals and award management.
  • Creatively and proactively evaluates and resolves problems and makes decisions.
  • Assists in educating faculty, departmental administrators and other staff members in understanding all areas of proposal development and submission including proposal and budget development, and unique sponsor requirements.
  • Educates and trains faculty and staff on the use of the Cayuse grants management system.
  • Works independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports.
  • Participates in and contributes to process improvements.
  • Maintains expertise in federal, state and university regulations, policies and procedures.
  • Regularly reviews federal sponsor policies and proposal guides and participates in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts.



  • Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines.
  • General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, requests for proposals or quotes.
  • Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
  • Knowledge of major funding sources and their unique policies and procedures.
  • Research administration experience in an academic or equivalent setting.
  • Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education.
  • Knowledgeable of sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Previous Cayuse experience
  • CRA Certification



  • Experience working in common federal agency's grant submission platforms such as NIH (ASSIST, eRA Commons), NSF (, Fastlane), DOE (Workspace,, NASA (NSPIRES).
  • Experience with Excel and budget development.
  • Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities.
  • Strong analytical, organizational and interpersonal skills.



  • Self-starter, diplomatic, pro-active, and ability to manage stress.
  • Ability to handle multiple projects.
  • Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment.
  • Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral and written communication skills.
  • Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment.
  • Ability to maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
  • Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
  • Maintain current knowledge of compliance regulations in all areas of research administration.
  • Requires sound judgment to select the most appropriate and applicable standards by referring to available rules, regulations, policies and manuals and related documents.
  • Adaptable to changing environments.
  • Ability to learn new software systems and technology skills.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.


This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years of experience as a research administrator in a central sponsored programs office. Credentials must be obtained prior to the start date.

  • Research administration experience in a university setting.
  • College/Department grant administration experience in addition to central sponsored programs office experience.
  • Certified Research Administrator (CRA) credentials.

Salary competitive with those at similarly situated institutions. Salary range $60,000 - $67,000, dependent on experience.


  • Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
  • Excellent health insurance including medical, dental and vision
  • No state income tax
  • Comprehensive retirement plans and voluntary benefits programs
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools
  • Tuition discounts for spouses, domestic partners, and dependents
  • Flexible work schedule (depending on your department)
  • Employee recognition and appreciation programs
  • Personal and professional development opportunities
  • UNLV athletics ticket discounts
  • Statewide employee purchase program discounts
  • RebelCard discounts on and off campus
  • Wellness programming for all UNLV faculty and staff at no cost
  • Opportunity for career advancements to leadership roles

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates' materials will begin on October 1st, 2023.

Materials should be addressed to Michele Padilla, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or .


UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0138844" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.


Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

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The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.


The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800- 421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: ; or to both.

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UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

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