Research Administrative Coordinator

Updated: 5 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime
Deadline: The position may have been removed or expired!

Department
 

BSD MED - Infectious Diseases - Chicago Center HIV Elimination - Research


About the Department
 

The Chicago Center of HIV Elimination (CCHE), embedded within the University of Chicago's main campus in Hyde Park, is located in Chicago's HIV epicenter. Of the 20 neighborhoods in the city with high annual HIV diagnosis rates (greater than 40 per 100,000), 13 of them are no more than eight miles from the University of Chicago. This area includes 4 of the 6 communities with the highest annual diagnosis rates in the city (Washington Park, West Englewood, Greater Grand Crossing and South Shore). Our position within the hardest hit neighborhoods in Chicago provides unique opportunities to advance HIV testing and prevention interventions locally, providing tangible results to those most affected and to improve the lives of those living with and without HIV infection. The mission of CCHE is to eliminate new HIV transmission events over the next 30 years (from 2011 to 2041) by using network science to target and integrate prevention as well as address structural inequalities among target populations and create community-specific interventions.


Job Summary
 

The Research Administrative Coordinator will support the research and administrative activities of the Methodology and Advanced Analytics Resource Center (MAARC). This position will act as the central point of contact for the MAARC and serve as a resource for the interpretation of and adherence to MAARC guidelines, policies and procedures. This position reports to the Director of Research and supports the other PIs of the MAARC grant.

Responsibilities

  • Maintaining a calendar of deadlines and working with high level NIH personnel, MAARC PI’s and Core Leads at the University of Chicago and investigators several partner institutions to assemble.

  • Interpret and present the data and information required to complete all project reports, quarterly summaries, and annual reports prior to the deadline. 

  • Work with MAARC PI’s and the Director of Research to prepare and review project plans, budgets and schedules. 

  • Plan and facilitate regular remote and in-person meetings, workshops, conferences and sponsored visits related to the MAARC. 

  • Responsible for maintaining the MAARC Uber Tracker, and collecting news and accomplishments for distribution to online and print outlets. 

  • In addition to MAARC related tasks, the Research Administrative Coordinator may be assigned to research projects focused on Criminal Justice Involved populations, LGB (lesbian, gay and bisexual) and/or TGNC (transgender and gender non-conforming) communities and the behavioral health related issues specific to those communities. 

  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.

  • Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.

  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor's degree.

Experience:

  • Experience working with criminal justice involved populations.

  • Research management experience.

Technical Skills or Knowledge:

  • Qualitative and Quantitative research skills.

  • Strong note-taking skills.

  • Proficiency in the use of Microsoft Applications, including but not limited to Outlook, Excel, Word.

  • Work on multiple projects and take direction from the Director of Research and/or PI. 

Preferred Competencies

  • Strong organizational skills and ability to prioritize multiple, competing demands.

  • Strong attention to detail.

  • Excellent communication skills. 

  • Strong interpersonal skills and the ability to work both independently and as part of a team.

  • Flexible and creative problem solving skills.

  • Maintain participant confidentiality.

  • Demonstrated written and verbal communication skills and strong analytical skills.

Working Conditions

  • Work in a remote environment when necessary.

  • Occasionally work non-traditional hours.

Application Documents

  • Resume/CV (required)

  • Cover Letter (required)




    When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.



    Job Family
     

    Administration & Management


    Role Impact
     

    Individual Contributor


    FLSA Status
     

    Non-Exempt


    Pay Frequency
     

    Biweekly


    Scheduled Weekly Hours
     

    40


    Benefits Eligible
     

    Yes


    Drug Test Required
     

    No


    Health Screen Required
     

    No


    Motor Vehicle Record Inquiry Required
     

    No


    Posting Statement
     

    The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

     

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

     

    We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

     

    All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

     

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



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