RESEARCH ADMINISTRATION SPECIALIST

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Summary

Provide support to Clusters and Heart Center Central Administration by facilitating pre- and post-award processes. This includes, budget development, preparation, negotiation, and submission of industry sponsored contract proposals; departmental effort management; basic reconciliation and ad hoc transactional needs. 

Work Performed

Pre-Award – 80%
Facilitate all departmental contracts and/or amendments through full execution and act as departmental liaison for central university departments.  This process includes:

• Managing the departmental central inbox and providing consistent communication with study teams, leadership, sponsors and central offices (ORC, DOCR, TBS).
• Processing new Statements of Intent (SOI) and creating/maintaining the associated startup files
• Requesting, communicating, and managing WBSEs and master data systems and tools.
• Monitoring and tracking startup timelines and providing updates as needed to associated faculty and staff
• Completing and submitting sponsored projects through the Duke SPS system to the Office of Research Contracts (ORC) to ensure compliance with University procedures and institutional signatures
• Verifying all financial information to ensure application of the appropriate overhead rate for the project
• Providing technical and administrative assistance during the negotiations, creation, and administration of industry contracts. 
• Completing and managing the pre-award process for Continuing Medical Education (CME) program. 

Post-Award– 10%

• Process effort allocation changes appropriately and timely for all HC staff compensated from research projects.   
• Support the Revenue Management process for industry funded projects,
• Process JVs for internal CRU Fees or other such transactions as needed. 
• Assist with required close out transactions and activities
• Assist as needed with check processing, PO setup, and supply orders.
  

Other – 10%

• Assist with ad hoc tasks and/or special projects as needed to support the department
• Obtain and maintain RAA certification and other required trainings as needed

Minimum Qualifications

Education

Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program. Training: May be required to take FasTracks in areas of specific assigned duties

Experience

Work generally requires two years of relevant experience to obtain OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE office organization, communications, and administrative skills. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.

Job Code: 00000705 RESEARCH ADMINISTRATION SPECIALIST
Job Level: 80

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certainjobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.