Reprographic Specialist III, Lead

Details

Posted: 17-May-23

Location: Pomona, California

Type: Full-time

Salary: Open

Categories:

Facilities//Maintenance/Trades
Staff/Administrative

Internal Number: 4190762

Reprographic Specialist III, Lead
Job No: 523175
Work Type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: CSUEU - Unit 7
Job Classification: Reprographics Specialist III
Classification Salary Range: $3,505- $5,618 per month
Anticipated Hiring Amount: $3,505 - $4,646 per month
Work Hours: Monday - Friday 8:00am-5:00pm
Recruitment Closing Date: May 29, 2023


THE DEPARTMENT
This position is located within the Reprographics Department of the Graphic & Distribution Services unit Procurement & Support Services Department, which is responsible for providing a vast array of publications reproduction, design, and records management support programs to the campus.

DUTIES AND RESPONSIBILITIES

• Leads the Reprographics staff in their performance of complex, technical and/or specialized work requiring extensive advanced knowledge and expertise.
• All work requires a broad and specialized knowledge base of reprographics, offset and digital printing, pre-press, large format poster printing and copying. Thorough knowledge of PC computers, digital printing and copy systems, proofers, CTP, and equipment used in printing required. Ensure setup of projects is accurate for press/copy runs, operate, and maintain digital and offset presses and copy equipment with speed, accuracy and precision producing a wide range of color publications requiring hairline registration.
• Perform an array of pre-press functions associated with the offset/digital pre-press section that includes but is not limited to preflight, platemaking, color proofing, creating bleeds, spreads and chokes and mispositioning to meet appropriate printing and bindery production requirements.
• Rule out printed sheet, compare against proof, making sure all corrections have been made and receive color approval from client approved proofs. Accurately estimate production time and quantities of materials necessary for given projects, organize, prioritize, schedule and structure multiple work tasks concurrently.
• Monitor inventory of stock, supplies and inks to ensure availability as work is assigned. Work effectively and demonstrate currency of publishing services. Provide necessary adjustments on equipment and perform maintenance as required. Trains staff on operation of equipment and printing procedures.
• Incumbent operates and maintains a variety of digitally networked printer/copier equipment producing a wide range of black and white and full color publications.
• Accurately estimates production time and quantities of materials necessary for given projects, organize, pricing, prioritize, schedule and structure multiple work tasks concurrently.
• Work effectively and demonstrate currency of knowledge with advanced technology utilized in providing high quality reproduction publishing services.
• Review complex and diverse print orders and manage each print job from start to finish, including file preparation, printing, scanning, and file management, using digital plan room tools, coordinating projects with other departments, and providing bindery services. Maintain inventories and coordination of supplies and materials.
• Coordinate shipping and delivery of finished products; ensuring safety and quality control; repair of equipment; scheduling student workers; uses and maintains Department software used for job estimating, pricing, and billing; etc.
• Incumbent adjusts and operates assorted bindery equipment and performs complex bindery paper finishing processes to include but not be limited to; machine and hand paper folding; machine and hand collating; punching and binding; sequential digital numbering and variable data; paper scoring; perforating; paper drilling and cutting; other materials necessary for given projects; organize, prioritize, schedule and structure multiple work tasks concurrently.
• Work effectively and demonstrate currency of knowledge with advanced technology utilized in providing high-quality reproduction publishing services.

QUALIFICATIONS

• High school diploma or equivalent.
• Valid CA driver's license.
• Possess specialized skills as well as a broad knowledge of reprographics operations, processes, and systems. Proficiency in applicable PC and Macintosh platforms, their operating systems and applicable software packages.

Possess specialized skills as well as a broad knowledge of reprographics operations, processes, and systems. Proficiency in applicable PC and Macintosh platforms, their operating systems and applicable software packages. Thorough knowledge of the operation, adjustment and routine maintenance of mechanical, digital, and computerized equipment and systems. Working knowledge of desktop publishing and graphic software and the ability to manipulate and translate media, as well as process electronic files using pre-press software. Thorough knowledge of campus graphics standards and procedures. Requires a thorough knowledge of lithography and reprographics systems and operations. Ability to set up and operate high speed copiers (black & white and color), digital presses and/or multi-color offset presses to produce high quality work. Thorough knowledge of mixing and matching ink, manipulating color values, and ensuring even density on the sheet and consistent color throughout the job using applicable equipment. Thorough knowledge of applicable U.S. Postal Service requirements and processes related to standard and automated mailing processes and other shipping and receiving methods. Effective communication and customer service skills including the ability to advise customers on print needs and effectively work with designers to find creative solutions to provide products that satisfy requirements established by the customer and designer. Satisfactorily resolve customer complaints. Effective organizational skills to coordinate work within a specified area within reprographics and to provide lead work direction to other staff and students. Ability to effectively manage priorities in a fast paced and changing environment. If assigned, ability to provide lead work direction to lower level. Reprographics Specialists and student assistants. Working knowledge of department administrative procedures including job estimating, pricing, and billing, reprographics budget procedures and related administrative functions.

Preferred Qualifications

• Completion of training or coursework in printing or related areas
• The ability to lead staff in their daily functions of reprographics work.
• The ability to read, write, interpret, and follow verbal and written instructions. The ability to make calculations for paper, ink, and costing.
• The ability to function successfully in a team environment and be able to assume independent responsibility for multiple assignments amid numerous distractions.
• The ability to schedule and lead others and coordinate the volume of work.
• The ability to respond to and assist clients as needed. Knowledge of pricing and job rates for projects.
• The ability to plan and coordinate a large number of diverse, concurrent activities. The ability to operate wide format poster printers with a variety of substrates; mount and add grommets.
• The ability to prepare materials for production, including graphics manipulation and limited graphic design work.
• Thorough knowledge of the operation, adjustment and routine maintenance of mechanical, digital, and computerized equipment and system. Offset and digital press, bindery and large format printing experience required.
• The ability to operate prepress/proofing software and equipment.
• The ability to perform periodic inspections of printed pieces during the production run for registration and color quality.
• The ability problem solves, paying special attention to detail and projects specifications.
• The ability to analyze and adjust graphic arts reproduction equipment to ensure proper operation.
• The ability to pixel copies projects, provide cost and time estimates
• The ability to provide training to reprographic specialists and students assistants.
• The ability to perform routine and special maintenance on equipment as required or ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules
• The ability and manual dexterity to operate graphic arts reproduction equipment safely and efficiently
• The ability to set up, run and monitor bindery equipment Lifting over 50 pounds will be shared and occasional Able to stand for long periods of time
• The ability to price copy projects

COVID-19 Vaccination
Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at https://apptrkr.com/get_redirect.php?id=4190762&targetURL=Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures .
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ .
Background Check
Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf .
I-9
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Conflict of Interest (Include this verbiage when the position being recruited has been designated as covered by the Conflict of Interest Code)
This position is a 'designated position' in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ .
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://apptrkr.com/get_redirect.php?id=4190762&targetURL=Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .
Smoking
Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml .
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml .
EEO
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf .
Advertised: May 15, 2023 (9:00 AM) Pacific Daylight Time
Applications close: May 29, 2023 (11:55 PM)
To apply, visit https://careers.pageuppeople.com/873/po/en-us/job/523175/reprographic-specialist-iii-lead
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About Cal Poly Pomona
Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.
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