Registrar's Office Manager

University of South Carolina, United States

Updated: about 7 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 03 May 2024

Posting Summary


Logo
Posting Number STA00233PO24
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Assistant
Link to USC Market Title https://uscjobs.sc.edu/titles/131891
Job Level A2 - Administrative/Operational Support
Business Title (Internal Title) Registrar's Office Manager
Campus Beaufort
Work County Beaufort
College/Division USC Beaufort College/Division Level
Department BFT Registrar
State Pay Band 4
Approved Starting Salary $37,735
Advertised Salary Range $37,735
Location of Vacancy USC Beaufort supported area
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Standard working schedule: Monday – Friday 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The University of South Carolina Beaufort is accepting applications for an Office Manager for the Office of the Registrar. The ideal applicant will be responsible for performing a variety of complex administrative and technical support duties, to include but are not limited to: records management, database updates, office correspondence, and liaison with the Columbia Registrar’s Office. The Office Manager will also plan, coordinate, and perform all administrative duties to support the Office of the Registrar with a high degree of individual discretion and policy interpretation.
Minimum Qualifications
High school diploma and 1 or more years of experience.
Preferred Qualifications
Bachelor’s degree and 3 years of work experience that is directly related to the area of employment, or high school diploma and 7 years work experience that is directly related to the area of employment; or equivalency.
Knowledge/Skills/Abilities
Knowledge of the principles, policies and practices of office management. Knowledge of the principles, policies and practices of document management, including imaging. Ability to deal courteously and effectively with the public. Excellent organizational, written/oral communication, problem solving and interpersonal skills. Must be proficient in Microsoft Office products and information databases, preferably Banner. Knowledge of and ability to interpret FERPA, State and University policies and procedures related to student academic records.


Job Duties


Job Duty
Serves as Office document manager. Maintains competency with imaging software; provides training as necessary. Conducts inspections and audits to ensure compliance with State records retention policies and procedures.
Essential Function Yes
Percentage of Time 15
Job Duty
Enters and maintains data in the student information database (Banner).
Essential Function Yes
Percentage of Time 15
Job Duty
Plans, coordinates, and performs all Office administrative procedures. Handles all inquiries, refers and routes issues and inquiries as appropriate. Maintains office order and supplies. Prepares, edits and proofreads Office informational materials and forms (electronic and non-electronic).
Essential Function Yes
Percentage of Time 65
Job Duty
Performs additional duties as needed.
Essential Function Yes
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 03/19/2024
Job Close Date 05/03/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Quicklink for Posting https://uscjobs.sc.edu/postings/165694
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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