Registrar Specialist I

Details

Posted: 10-Jan-24

Location: Ames, Iowa

Salary: Open

Categories:

Academic/Faculty

Internal Number: R13297

Position Title:
Registrar Specialist I

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree

Preferred Qualifications:
Experience which demonstrates ability to analyze problems and communicate solutions.
Work experience interpreting and communicating complex policies.
Experience which demonstrates strong attention to detail and organizational skills.
Strong verbal and written communication skills with the ability to effectively collaborate with college, faculty, staff, and administrators.
Experience managing multiple competing priorities independently.
Experience which demonstrates proficiency using information systems/software, the Microsoft suite, and other technologies (e.g., Zoom, MS Teams, WebEx, etc.)

Job Description:

The Office of the Registrar is seeking applicants for several Registrar Specialist I positions to join a collaborative and innovative team in the Office of the Registrar. The successful candidate will join the Records team within the Office of the Registrar and report to the Assistant Registrars for Records. This position requires meticulous attention to detail, problem-solving skills, the ability to analyze and interpret data, effective communication skills, strong customer service, independent decision-making, and the ability to collaborate effectively with campus partners.

The Registrar Specialist I for Records will be responsible for accuracy, maintenance, certification, and processing of student academic records; including assisting with transcript and verification requests; will understand and adhere to all university, state, and federal policies and procedures with regard to the recording, retention, destruction, and release of academic records; and will follow university policies to record student progress toward degree as measured by course completion and earned grades.

 The Registrar Specialist I will assist with documenting and communicating procedures for new and updated policies affecting student records and registration; advise students, staff, faculty, and others regarding established and/or new or modified policies and procedures; and assist in data validation and testing of Student Information Systems. In addition, the Registrar Specialist I will assist with the lineup of student graduates for the University Commencement Ceremonies.

Additional information:  Office hours: 8:00am - 5:00pm Monday-Friday, with flexible hours between 7:30am – 5:30pm. University WorkFlex options will be available after appropriate training period. Evening and weekend hours required for the University Commencement Ceremony each fall and spring semester.

This is a one year term position.
Example of Duties

• Coordinates, plans, and supervises student enrollment, course scheduling, and audit and review of student paper and electronic student files.

• Coordinates and certifies licensure and credentialing requests.

• Monitors and oversees student records compliance requirements.

• Researches, interprets, clarifies, and applies varied and complex policies, regulations, procedures and guidelines related to registration, matriculation, residency, student academic status, course class conflicts, transfer credits, degree progress, and student eligibility related to athletic participation.

• Responds to inquiries pertaining to registration/academic requirements and procedures.

• Orders, proofs, corrects and updates student records.

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:
Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:
Empty heading
March 31, 2025

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS805

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:
October 25, 2023

Posting Close Date:
January 23, 2024

Job Requisition Number:
R13297

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About Iowa State University
Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. Over 36,000 students are enrolled and served by over 6,200 faculty and staff (see www.iastate.edu). Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted the best college town in the nation (see www.visitames.com). Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented minorities, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status and will not be discriminated against.
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