Recruiting Coordinator, Research Staff Services

03-May-2024

Harvard Business School

65654BR

Job Summary

Research Staff Services provides administrative support for the hiring, training and management of 200+ research staff, and assists 200+ faculty with their research staff needs. As part of the larger RSS team, the Recruiting Coordinator provides support a wide range of recruiting activities focused on attracting and hiring the highest quality candidates to support HBS faculty in their research. As part of the Research Staff Services team, the Coordinator works as part of a team to provide confidential administrative support ensuring the smooth operation of the activities of the RSS group.

Position Description

• Manages all administrative work associated with the recruiting process for Research Associates (RAs), including verbal and written communication with candidates, scheduling and coordinating interviews, supporting recruiting efforts by the team, and the on boarding process for new RAs.
• Posts job openings on applicant tracking system (Crimson Careers), maintains applicant status throughout the recruitment process and closes out requisitions when filled.
• Drafts position descriptions that will attract the highest quality qualified candidates.
• Works with the Recruiting Manager to identify and post to external websites and organizations to reach a broader candidate pool with specific specialized skillsets and backgrounds.
• Promotes open positions by keeping external RA website up to date and maintaining social media outreach.
• Plans and participates in spring and fall on campus recruiting events and interview days.
• Reviews resumes and screens applicants for applicable backgrounds and skills.
• Manages applicant flow, tracking and documenting where candidates are in the process; may check references.
• Takes the lead in gathering and preparing of a variety of recruitment related RSS data.
• Collaborates with all members of the RSS team on solving problems that arise with staffing research support for the faculty.
• Provides assistance to the Associate Managing Director and RSS team on special projects related to areas of responsibility.
• This role is responsible for other duties as assigned. 

Basic Qualifications

• High School Diploma, GED, or equivalent is required.
• 5+ years of related experience required
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.

Additional Qualifications and Skills

• Strong client-facing experience and customer orientation is required.
• A proven ability to work independently and as a team member; excellent written and verbal communication skills, as well as attention to detail required.
• Proven judgement and discretion is critical for success in this role.
• Bachelor’s degree preferred.
• Experience and/or interest in recruiting strongly preferred.
• Experience with Access, PeopleSoft and applicant tracking systems preferred.
• Professionalism, experience with and commitment to providing excellent service both within a team and on an individual basis. Sound judgment and critical thinking abilities.
• Excellent time management and organizational skills, including the ability to manage and prioritize multiple priorities.
• Attention to detail and high standards for accuracy
• An understanding of and sensitivity to confidential information.
• Strong interpersonal skills, Ability to be flexible in a changing environment, and a high energy level.

Working Conditions

• Overtime may be required during peak times

Additional Information

This position is approved for a 6-month term (with possibility of renewal/extension) which begins on the person's first day of employment.

This is a 40 hours/week, overtime-eligible position.

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment

About Us

Founded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu ) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Department

Division of Research and Faculty Development

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.