Recruiting and Outreach Specialist for PGA Golf Management

Recruiting and Outreach Specialist for PGA Golf Management 

College of Business

  Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Recruiting and Outreach Specialist for PGA Golf Management to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

The AACSB International accredited College of Business enrolls approximately 2,000 students annually. The College of Business offers comprehensive undergraduate degrees, select master’s degrees, and professional programs that emphasize principle-based ethical decision making. Candidates are invited to view the college website at: https://business.uccs.edu/ .

Salary/Pay Range : $36,964 - $45,115 annually. Compensation will be commensurate upon experience and qualifications.

Work Location: This position has the option to work partially remote as determined with supervisor.

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off : Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage : Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits : Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education : Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More : From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Recruiting and Outreach Specialist is an outgoing, enthusiastic, and people-oriented position. The position serves to proactively recruit prospective students, lead community engagement and provide marketing and administrative support to the Professional Golfers’ Association (PGA) Golf Management (PGM)  program within the College of Business (COB) . Responsibilities include proactive and enthusiastic program student recruiting, alumni relations, partnership development, event planning, day-to-day operations, processing purchase orders and payments, and coordinating marketing activities. Some evenings and weekends may be required. Other duties as assigned.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Leads recruitment and marketing strategies/activities (30%)

• Responsible for all aspects of recruiting potential candidates to the program to grow program enrollments. This includes representing the PGA Golf Management Program at numerous recruiting events within and outside the state of Colorado at information sessions, fundraising events, community events, junior golf tournaments, high school golf events, alumni events, PGA Professional hosted golf events, Mountain Lion Experience days, Orientation fairs, yield events, and others.
• Creates and emails the yearly PGA Golf Management program Newsletter to prospective and current students, alumni, and community members.
• Supports the Program Director with the development and execution of the marketing plan in coordination with COB and campus communications. In collaboration with the Program Director, develops and implements an exhaustive annual recruiting program. 
• Oversees program social media advertisement campaigns. Responsible for constant posting/monitoring of accounts to advertise PGA Golf Management events with the purpose of recruiting students, engaging alumni and community engagement.
• In collaboration with the Program Director, develops and implements a program alumni relations (Alumni Association) engagement plan.
• Communicates PGA job opportunities to alumni and students.
• Responsible for maintaining and creating new partnerships for the program, to include inquiring about and establishing numerous events to attend for the purposes of recruiting.  

Plans and coordinates scheduling, budgeting, and administrative tasks (20%)

• Responsible for the day-to-day administrative and operational activities under the guidance of the Program Director.
• Purchases supplies and equipment for all program events and administration.
• Assists with the implementation of goals and objectives of the PGA Golf Management program and the College of Business.
• Supports the Program Director as needed with scheduling meetings, conference registrations, travel preparations, and reimbursements.
• Assists both the Program Director and Principal Program and Internship Coordinator with the organization of PGA seminars on campus by reserving rooms, making travel arrangements for the speakers, etc.
• Assists the Program Director to coordinate PGA guest speakers, off-campus learning events, and national presentations. 

Organizes and coordinates projects and events (15%)

• Responsible for event management to include venue selection, technology support, catering, promotions, budget management, and procurement.
• Arranges group travel and process travel reimbursements for speakers, faculty, staff, and students.
• Plans several events each year ranging from 10-100+ attendees.
• Travels and attends numerous offsite (across the state of CO and beyond) PGA Golf Management events (e.g. recruiting, community, and networking events).
• Supports the PGA Golf Management Student Society operations to include events, travel, and student merchandise purchases. 

Represents the program in appropriate professional and community organizations (15%)

• Serves as the PGA Golf Management program liaison to faculty, staff, and students on behalf of the Program Director. 

Coordinates the collection of data from point of origin to reports (10%)

• Collects data and prepares PGA Golf Management quarterly, annual and other PGA reports as required on department and student activities, as outlined by the PGA’s Standards & Criteria.
• Analyzes and reviews financial expenditures and cost projections as well as collect data necessary for budget preparation and planning for the Program Director. 

Assists with the admissions process and maintains appropriate records (10%)

• Assists the Program Director, Principal Program and Internship Coordinator, and Director of Undergraduate Programs with the management, tracking, and communication of the application and admissions process.

Job Competencies

To be successful in this position, the employee will need the following:

• High level of integrity and ethics.   
• Positive, enthusiastic, friendly, and caring attitude.
• High level of service-oriented professionalism.
• Outgoing and proactive in engagement.   
• Strong interpersonal skills to include excellent written and verbal communications.
• Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
• Manage various objectives, projects, and groups to make judgment on prioritizing and time.
• Ability to compile data and prepare reports.
• Knowledge of project planning and development. Ability to meet project deadlines.
• Knowledge of event management and the ability to plan, organize, execute, and coordinate events.
• Proficient in Microsoft Office (specifically Microsoft Excel) programs and other commonly used software programs applicable to business operations.
• Knowledge of graphic media creation through Canva (or other commonly used software programs) to design graphics.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to generate and maintain productive relationships with internal and external partners.
• Ability to appropriately manage expenses related to an established budget.

Tentative Search Timeline

• Priority will be given to applications submitted by: 5:00 PM Mountain Time on July 19, 2024 (Friday).
• Potential phone interview dates with the search committee: August 7-8, 2024.
• Potential on-campus interview dates: August 26-29, 2024.
• Potential start date: September 2024.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

  In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

  UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at [email protected] .

Minimum Qualifications:

• Completed Bachelor’s degree from a regionally accredited institution.
• At least one (1) year of full-time equivalent work experience in one of the following areas:
  • university academic programs
  • sport industry (or more specifically, the golf industry)
  • sales/customer service/marketing.

Preferred Qualifications:

• Experience in the field of recruiting.
• Experience working with faculty and staff in a university setting.
• Experience with campus information systems and reporting tools (e.g. PeopleSoft, Concur Travel & Expense System).
• Experience managing social media accounts for an organization.
• Knowledge of sport or specifically, the golf industry.
• Experience in CRM (Customer Relationship Management) or similar tools.

Physical Requirements

• While performing the duties of this job, the employee is frequently required to sit and/or stand for long periods of time.
• Tasks may involve using a computer screen continuously for long periods of time.
• Ability to use a keyboard and use a mouse continuously for long periods of time.
• The employee may be required to be outside for multiple events throughout the year.
• The employee must occasionally lift and/or move up to 50 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.